HR Data Coordinator

Posted: 10/15/2026

Salary range: $20.71 - $23.01

Status: Non-Exempt, Full-time

The College of Idaho is seeking an organized and detail-oriented HR Data Coordinator to serve as

the primary gatekeeper for our human resources data. Operating under general supervision, this

position handles day-to-day data entry, auditing, and record maintenance within our Human

Resources Information Systems (HRIS). This is a foundational role focused on maintaining the

integrity, accuracy, and security of employee records.

This administrative support position plays a multi-faceted role in ensuring data integrity, delivering

accurate reporting, and supporting core HR operational processes. Core responsibilities include

entering and updating employee lifecycle data (such as new hires, terminations, compensation

adjustments, and benefit changes), coordinating onboarding workflows, and running pre-payroll

validation reports to identify and resolve data discrepancies before they impact paychecks. On the

compliance side, this role pulls standard compliance reports, assists the HR Director with

specialized regulatory reporting (such as IPEDs and 1095-C preparation), and maintains clear

technical process documentation. Additionally, the role serves as a vital contact for student

employment, ensuring student hire paperwork is completed timely and accurately, verifying student

work eligibility, and entering/maintaining student employment data in our HRIS.

Qualified candidates must possess an Associate’s degree or an equivalent combination of

education and experience; a Bachelor's degree is preferred. One to two years of high-volume

experience in HRIS data entry or HR/payroll administration support is required; consideration may

be given to individuals with relatable skills from other fields. A high level of professional customer

service, strong organizational abilities, and a proven proficiency in the Microsoft Office suite

(specifically Word, Excel, and Outlook) are essential. Candidates must demonstrate a solid comfort

level in learning new technologies and software systems, alongside a high level of discretion

required to handle sensitive or confidential information.

Candidates must be authorized to work in the United States as of the expected hire date and

throughout the duration of their employment without sponsorship from The College of Idaho.

The College offers competitive benefits, including tuition waiver for dependents, health insurance,

a retirement plan with employer match, generous paid time off, free access to on-campus fitness

centers, and free admission to campus events. Spouses, domestic partners, and dependents are

eligible for benefits coverage.

A complete application will include a current résumé, a cover letter addressing qualifications for

the position, and the names and contact information of three (3) references: two (2) from

management and one (1) professional, sent to [email protected]. Review of

applications will begin immediately and continue until qualified candidates are selected. As we

move through the application review process, additional information may be requested from

qualified candidates.

With over 134 years of history, The College of Idaho is a regional and national leader in higher

education. The College of Idaho is a mission-driven community of exceptional learning that

challenges the ambitious and forges pathways to success and purpose.

The College of Idaho is proud to be an equal-opportunity employer. We are dedicated to attracting,

retaining, and optimizing performance and academic excellence through an inclusive workforce.

The College does not discriminate on the basis of sex, race, color, age, religion, disability, national

and ethnic origin, veteran status, sexual orientation, gender identity, or any other basis protected by

law.