HR EXECUTIVE & ADMIN

URGENT HIRING

Key Responsibilities:

1. Foreign Worker Management, Permits & Passports

• Track, monitor, and process the renewal of foreign worker work permits (PLKS) via e-Services (e.g., FWCMS/ Fomema / Immigration online portals).
• Coordinate passport renewal procedures with relevant embassies/agents prior to expiry dates.
• Liaise with government agencies, immigration, and panel clinics for medical check-ups (FOMEMA) and permit endorsements.
• Maintain complete and updated records of foreign worker documents, passport validity, and visa expiration dates.

2. Payroll Processing

• Process and verify monthly payroll calculations for foreign workers (approx. 200+ headcount).
• Key in increments, backpay, allowances (Loading, Machine, Safety & Environmental VPI), and deductions into Upayroll.
• Prepare monthly payroll reports, bank submission lists, and cash distribution lists.
• Distribute monthly payslips

3. Attendance & Leave Management

• Collect weekly attendance data from fingerprint biometric systems and process raw data into the HR system.
• Review and verify weekly and final attendance records prior to monthly payroll execution.
• Perform daily entries for leave applications, factory shutdowns, and manual slot updates.
• Resolve attendance issues (e.g., single-clocking discrepancies) and monitor leave balances.

4. HR Administration & Government Compliance

• Process online statutory government contributions (SOCSO/PERKESO).
• Handle online LHDN document stamping requests when required.
• Draft and issue internal HR memos (e.g., replacement holidays, worker incentive announcements).
• Order, distribute, and track inventory records for worker uniforms.
• Update and maintain the Worker Master List (tracking new intakes, resignations, and medical expenses).

Requirements & Qualifications:

• Candidate must possess at least a Diploma or Bachelor’s Degree in Human Resource Management, Business Administration, or equivalent.
• Hands-on experience handling foreign worker management, work permit renewals (PLKS), FOMEMA, and passport applications.
• Proficiency in Upayroll software (or equivalent HRIS/Payroll tools) and Microsoft Excel.
• Familiarity with Malaysian Immigration policies, SOCSO online portals, and LHDN stamping procedures.
• Strong communication skills to liaise with workers, embassies, and regulatory authorities.

Job Type: Full-time

Work Location: In person