HR Executive & Admin

Job Summary

The HR & Admin Executive is responsible for supporting the company’s daily human resource and administrative operations. The role covers payroll processing, statutory compliance, employee records, recruitment, foreign-worker administration and general office management. The successful candidate must be organised, trustworthy and capable of handling confidential information accurately.

Key Responsibilities

1. Payroll and Attendance

• Process monthly payroll accurately and within the required timeline.
• Verify attendance, overtime, leave, allowances, commissions and deductions.
• Maintain payroll records and respond to employees’ payroll-related enquiries.
• Prepare payroll reports for management review.
• Ensure employee information is updated accurately in the payroll system.

2. Statutory Compliance

• Prepare and submit statutory contributions, including EPF, SOCSO, EIS, PCB and HRD Corp levy.
• Ensure all statutory payments and submissions are completed before their deadlines.
• Maintain proper statutory records and assist with audits or inspections.
• Keep updated with changes to Malaysian employment laws and statutory requirements.

3. Foreign-Worker Administration

• Manage foreign workers’ employment documentation and personnel records.
• Coordinate work permit and passport renewals, FOMEMA medical examinations, insurance and other regulatory requirements.
• Monitor permit expiry dates and ensure renewals are completed on time.
• Liaise with relevant government departments, agencies and appointed service providers.
• Assist with foreign-worker accommodation and welfare matters when required.

4. Recruitment and Employee Administration

• Coordinate job advertisements, candidate screening and interview arrangements.
• Prepare employment letters, confirmation letters, transfer letters and other HR correspondence.
• Manage employee onboarding and exit processes.
• Maintain complete and confidential employee personnel files.
• Update employee information and movement records promptly.

5. Leave, Benefits and Employee Relations

• Administer employee leave, medical benefits and other employment benefits.
• Respond professionally to employees’ HR-related questions.
• Assist in disciplinary matters, performance management and employee engagement activities.
• Support the implementation of company policies and HR procedures.

6. Office Administration

• Manage general office administration and ensure smooth daily operations.
• Coordinate office supplies, maintenance, service providers and administrative records.
• Maintain proper filing of contracts, licences, correspondence and company documents.
• Support meetings, company events and other management requirements.
• Perform other HR and administrative duties assigned by management.

Qualifications and Experience

• Diploma or Bachelor’s Degree in Human Resources, Business Administration, Management or a related field.
• Minimum three years of relevant working experience in HR and administration.
• Hands-on experience in payroll processing and statutory submissions.
• Experience in managing foreign-worker documentation and administration.
• Good understanding of Malaysian employment legislation and HR practices.
• Experience using a payroll or HR management system is required.
• Proficient in Microsoft Office, particularly Excel, Word and Outlook.
• Good command of English and Bahasa Malaysia, both written and spoken.

Key Skills

• Payroll system proficiency
• Payroll processing and statutory compliance
• Foreign-worker administration
• Recruitment and employee lifecycle management
• HR documentation and record keeping
• Microsoft Office, especially Excel
• Organisation and time management
• Communication and interpersonal skills
• Accuracy and attention to detail
• Confidentiality and professional integrity

Key Performance Indicators

• Accurate and timely monthly payroll processing
• Statutory submissions completed before deadlines
• Timely renewal of foreign-worker permits and documentation
• Complete and accurate employee records
• Timely completion of recruitment and onboarding activities
• Effective handling of HR and administrative enquiries
• Compliance with company policies and employment requirements

Personal Attributes

• Responsible, dependable and able to work independently.
• Well-organised with strong attention to detail.
• Able to prioritise tasks and meet deadlines.
• Professional when communicating with employees and external parties.
• Able to handle confidential and sensitive information with integrity.

Work Location

Teepham Medical Sdn. Bhd. (HQ)
No. 12, Jalan Atma 2
Kawasan Perindustrian Compass @ Kuala Langat
Persiaran Kota Seri Langat
42700 Banting, Selangor, Malaysia

Pay: RM2,500.00 - RM3,000.00 per month

Work Location: In person