HR Executive

Job Description – HR ExecutivePosition: HR Executive

Department: Human Resources

Location: Kochi (Aluva Factory)

Experience: 2–3 Years

Reporting To: HR Manager

Grade: Executive / Officer

About the Role

The role will involve recruitment, employee lifecycle management, HR operations, attendance and payroll coordination, compliance support, employee relations, training coordination, and HR reporting.

The ideal candidate should have strong communication and interpersonal skills, good knowledge of HR processes, and the ability to handle employee-related matters with confidentiality and professionalism.

Key Responsibilities

1. Recruitment & Talent Acquisition

1. Source candidates through various recruitment channels.
2. Screen and shortlist profiles based on approved job requirements.
3. Coordinate interviews and the overall recruitment process.
4. Ensure timely closure of open positions as per manpower requirements and budget.

2. HR Operations

1. Maintain accurate employee records, personnel files, and HR documentation.
2. Manage and update HRMS and employee databases.
3. Ensure proper documentation throughout the employee lifecycle.

3. Attendance & Payroll Coordination

1. Monitor employee attendance and maintain leave records.
2. Coordinate and provide accurate payroll inputs.
3. Support timely and accurate payroll processing.

4. Employee Lifecycle Management

1. Manage onboarding and induction activities for new employees.
2. Support confirmation, transfers, and other employee lifecycle processes.
3. Ensure smooth employee documentation and HR formalities.

5. Compliance

1. Support statutory and labour-law compliance activities.
2. Ensure adherence to company policies, SOPs, and statutory requirements.
3. Maintain relevant compliance records and documentation.

6. Employee Relations

1. Address routine employee queries and concerns.
2. Assist in resolving employee-related issues in a timely manner.
3. Support employee engagement and maintain positive employee relations.

7. Training & Performance Management

1. Coordinate employee training and development programmes.
2. Assist with performance management and appraisal-related activities.
3. Maintain training and performance-related records.

8. HR Reporting & MIS

1. Prepare HR MIS reports and recruitment trackers.
2. Maintain accurate HR data and documentation.
3. Submit HR reports within defined timelines.

Key Skills Required

1. Recruitment & Talent Acquisition
2. HR Operations
3. Employee Lifecycle Management
4. Attendance & Leave Management
5. Payroll Coordination
6. HRMS & MS Office
7. Basic knowledge of Labour Laws and statutory compliance
8. Employee Relations
9. HR MIS & Reporting

Behavioural Competencies

1. Strong communication skills
2. Good interpersonal skills
3. Problem-solving ability
4. Effective time management
5. Teamwork and collaboration
6. Confidentiality and integrity
7. Ability to work independently and manage multiple HR activities

Qualification

1. Bachelor's degree in any relevant discipline.
2. MBA / MHRM / PGDM in Human Resources preferred.

Experience

1. 2–3 years of experience in an HR Generalist / HR Executive role.
2. Must have experience in a manufacturing or factory environment.

Language Proficiency

1. English – Good working proficiency
2. Malayalam
3. Hindi – Speaking proficiency preferred

Key Performance Indicators (KPIs)

1. Timely closure of open positions
2. Accuracy of employee records and documentation
3. Timely and accurate payroll inputs
4. Adherence to statutory and company compliance requirements
5. Timely resolution of employee queries
6. Timely submission of HR reports and MIS