HR Executive

Key Responsibilities

1. Leave & HRMS Administration

• Manage and update attendance records and leave applications in the HRMS System.
• Process pairing forms, late in/early out records, Saturday off-day changes, and replacement leave entries.
• Configure leave routing approvals in the Employee Self-Service (ESS) system.
• Create user IDs and generate ID tags for new employees.
• Prepare annual public holiday listings, group schedules, and compute leave brought forward during year-end processing.
• Calculate leave balance for resigning employees.

2. Employee Benefits & Welfare Administration

• Prepare yearly budgets related to staff benefits (uniforms, meals, welfare, and medical coverage).
• Raise Purchase Requisitions (PR) for employee benefits (e.g., uniforms, safety shoes) and HR departmental purchases.
• Monitor staff purchase benefits and medical claims via healthcare providers and insurance companies.

3. Statutory & HR Operations

• Maintain employee profile details in the HRMS for Executive and below employees.
• Assist in onboarding, orientation, and familiarization programs for new recruits.
• Support team members and participate actively in company activities, events, and departmental projects.
• Perform general day-to-day HR operational duties.

Qualifications & Requirements

• Education: Degree in Human Resource Management, Business Administration, Office Management, or a related field.
• Experience: Minimum of 3 years’ working experience in HR operations or administrative roles.
• Language Proficiency: Strong written and spoken communication skills in English and Bahasa Malaysia.
• Skills: Good interpersonal skills, clear oral communication, and a organized approach to handling employee data.
• Mobility: Willingness to travel occasionally for business trips, branch/subsidiary visits, training sessions, conferences, or team events.