HR Executive 人事专员

Roles & Responsibilities :

Payroll Processing and Managing

1.       Process monthly payroll accurately and within the established timeline and compliance with statutory requirements.

2.       Fully in charge employee’s attendance and leave management.

3.       Verify attendance, overtime, shift allowances, unpaid leave, claims, incentives, and other payroll-related transactions.

4.       Managing new hire statutory registration accordingly.

5.       Prepare payroll reports for management and finance.

6.       Maintain employee payroll records and ensure confidentiality of payroll information.

7.       Coordinate with HRIS vendors regarding payroll system issues and enhancements.

8.       Preparing employees payslip and to send out through HRIS during payroll crediting date.

9.       Preparing year end EA form to employee and submitting FORM E for tax compliance.

Compensation and Benefit

1.       Prepare and issue employee ID badges and cafeteria cards, and ensure both are returned upon an employee's resignation.

2.       Coordinate with the Administration Department by providing timely resignation notifications to ensure all company assets and properties are collected on the employee's last working day.

3.       Assist the superior in planning and organizing employee engagement activities, including the preparation of employee gifts, to promote a positive workplace culture.

4.       Participate in the planning and execution of festive decorations and company events or activities, as assigned.

5.       Managing cafeteria card credit points loading based on employees' attendance records.

6.       Manage the year‑end performance evaluation process to ensure timely and fair assessments.

7.       Participate in compensation surveys to benchmark company salaries against market standards, supporting retention initiatives.

Recruitment (Assist Role)

1.       Assist in the recruitment process by arranging interviews and serving as a translator during interview sessions.

2.       Participate in job fairs organized by the company, whether internally or in collaboration with external universities.

Training (Assist Role）

1.       Assists superior in arranging any internal or external training if required.

2.       Assists Superior in updating training record and submit for HRDF claim.

Strategic HR Partner

·       Partner closely with department heads and line leaders in any HR activities related to job assigned.

Compliance

·       Assist superior in any HR audit if required.

·       Liaise with government agencies pertaining to above job scope for compliance, e.g. SOCSO claim.

Others

To perform any job assigned from time to time to ensure department smooth operation.

Qualification

·       Diploma or Degree holder and above, major in human Resources Management, Administrative Management or related fields.

Professional Skills

·       Strong numerical and analytical skills.

·       Strong problem-solving and strategic thinking abilities.

·       Proficient in Microsoft Excel and Microsoft Office applications.

·       Good communication and interpersonal skills.

·       Ability to handle confidential information with integrity.

·       Ability to work independently and meet strict deadlines.

Working Experience

·       More than 3 years of HR experience in a manufacturing environment.

Others (languages, training etc.)

·       Able to write and read in English and Chinese. Mandarin is mandatory in order to have effective communication with the China expatriate.