HR Executive

About the role

We are seeking a responsible, proactive, and detail-oriented HR Executive to support our HR operations across both HQ and project sites. The role will be responsible for recruitment, payroll, statutory compliance, foreign worker management, employee welfare, and training coordination.

The successful candidate will work closely with Project Managers, site teams, and management to ensure smooth HR operations and effective workforce management. This position requires strong communication and coordination skills, good knowledge of Malaysian employment regulations, and the ability to manage multiple HR matters accurately and efficiently.

What you'll be doing

Key Responsibilities

Recruitment & Selection

• Collaborate closely with Project Managers to understand project timelines, manpower requirements, and recruitment needs.
• Manage the full recruitment cycle, including candidate sourcing, screening, interview scheduling, and coordination of technical and cultural fit assessments.
• Handle salary negotiations and prepare and issue formal Offer Letters.
• Maintain accurate and up-to-date employee and recruitment records.

Payroll & Statutory Compliance

• Manage monthly payroll processing accurately, including attendance, overtime, allowances, and other payroll-related matters.
• Calculate and ensure timely submission of statutory contributions, including EPF, SOCSO, EIS, and PCB.
• Ensure payroll practices comply with applicable Malaysian employment regulations and statutory requirements.

Foreign Worker Management & FOMEMA

• Manage end-to-end foreign worker documentation, including work permit applications, renewals, cancellations, and related documentation.
• Liaise with relevant government agencies and authorities, including Immigration, ESD, and FOMEMA, to ensure compliance and timely processing.
• Coordinate foreign worker onboarding, accommodation arrangements, and welfare matters.
• Provide support to foreign workers to facilitate smooth workplace and site adaptation.

Training & Development

• Identify training needs based on engineering and project requirements.
• Plan and coordinate training programs, including safety, technical, and relevant industry certifications.
• Maintain proper records of employee training and certification.

Cross-functional Collaboration

• Act as a proactive HR partner to project and site teams, providing timely HR support and guidance.
• Coordinate employee deployment, site-based personnel mobility, and related HR arrangements.
• Facilitate effective communication between HQ, project teams, site personnel, and management.
• Support day-to-day HR operations and other HR-related matters as required.

Requirements

• Diploma or Degree in Human Resources Management, Business Administration, or a related field.
• 1–3 years of relevant HR experience.
• Experience in the engineering, construction, or foreign worker management industry will be an added advantage.
• Good knowledge of Malaysian Employment Law and statutory contribution requirements.
• Familiarity with EPF, SOCSO, EIS, PCB, FOMEMA, Immigration, and foreign worker documentation.
• Excellent communication, interpersonal, and coordination skills.
• Candidates with Mandarin-speaking ability are encouraged to apply
• Strong attention to detail with good numerical and analytical accuracy.
• Highly responsible, organized, proactive, and able to work independently.
• Able to work effectively with HQ, project managers, site teams, and foreign workers.

What we offer

At ACTER TECHNOLOGY MALAYSIA SDN. BHD., we are committed to creating a supportive and engaging workplace where our employees can thrive. We offer a competitive salary package commensurate with experience, comprehensive benefits including health insurance coverage, and opportunities for professional development and career progression within a growing technology organisation. We believe in fostering a positive work culture that values collaboration, innovation and employee wellbeing. We provide a modern working environment in Kuala Lumpur and support flexible working arrangements where possible. Our company is dedicated to investing in the development of our team members through training programmes and mentorship opportunities.

About us

ACTER TECHNOLOGY MALAYSIA SDN. BHD. is a forward-thinking technology company operating in Kuala Lumpur. We are committed to delivering innovative solutions and maintaining a culture of excellence and integrity. Our mission is to build a workplace where talented individuals can make meaningful contributions whilst developing their skills and expertise. We value our employees and believe that our success is built on the foundation of a strong, motivated and well-supported team. We are dedicated to creating an inclusive and progressive working environment that attracts and retains top talent across the region.

Apply now

If you are an organised and dedicated HR professional looking to make an impact in a growing technology organisation, we would like to hear from you. Please submit your CV and a cover letter outlining your relevant experience and why you would be an excellent fit for this HR Executive role. We look forward to receiving your application.