HR Executive

Job Description – HR Executive (Admin)

Company: Magson
Department: Human Resources & Administration
Position: HR Executive – Admin
Location: Taleigao Goa
Employment Type: Full-time
Reports To: HR Manager / Management

Job Summary:

Magson is looking for a proactive and organized HR Executive – Admin to handle day-to-day HR coordination and administrative activities. The candidate will be responsible for employee records, attendance, HR documentation, office administration, employee coordination, and supporting management in maintaining smooth HR and administrative operations.

Key ResponsibilitiesHR Responsibilities

• Manage and maintain employee records, files, and HR documentation.
• Handle employee joining formalities, onboarding, and exit processes.
• Maintain daily attendance, leave, and employee-related records.
• Coordinate with employees regarding HR policies, procedures, and general queries.
• Assist in payroll-related activities by providing accurate attendance, leave, and other required information.
• Support recruitment activities, including interview coordination and candidate communication.
• Prepare HR letters, documents, reports, and other employee-related communication.
• Assist in implementing company HR policies and procedures.
• Maintain confidentiality of employee and company information.
• Support employee engagement and internal communication activities.

Administration Responsibilities

• Manage day-to-day office administration and ensure smooth functioning of the workplace.
• Coordinate with housekeeping, security, maintenance, and other facility service providers.
• Manage office stationery, supplies, equipment, and administrative inventory.
• Coordinate with vendors and service providers for office-related requirements.
• Maintain administrative records, bills, invoices, and expense documentation.
• Coordinate meetings, visitors, events, and other office arrangements.
• Ensure proper maintenance of office facilities and workplace discipline.
• Handle general administrative correspondence, calls, and emails.
• Prepare regular HR and administrative reports for management.
• Perform other HR and administrative duties assigned by management.

Required Qualifications & Experience

• Graduate in HR, Business Administration, Commerce, or any relevant discipline.
• 1–3 years of experience in HR, administration, or a similar role.
• Knowledge of basic HR processes, attendance, leave management, and employee documentation.
• Good working knowledge of MS Excel, Word, and email communication.
• Strong communication and interpersonal skills.
• Good organizational and time-management abilities.
• Ability to handle confidential information professionally.
• Proactive, responsible, and detail-oriented approach.
• Ability to coordinate effectively with employees, management, vendors, and external parties.

Key Competencies

• HR & Administration
• Employee Coordination
• Attendance & Leave Management
• Documentation & Record Keeping
• Communication Skills
• Vendor & Facility Coordination
• MS Office / Excel
• Problem Solving
• Time Management
• Confidentiality & Professionalism

Pay: ₹25,000.00 - ₹35,000.00 per month

Benefits:

• Paid sick time
• Provident Fund

Work Location: In person