HR Executive

Job Summary

The HR & Admin Executive is responsible for supporting the Human Resources and Administration functions of the organization. This role involves managing recruitment activities, employee records, payroll coordination, office administration, employee engagement, and ensuring compliance with company policies and labor regulations.

About the role
Key Responsibilities

Human Resources

Administration

• Manage office and outlet administrative operations.
• Monitor inventory and procurement of office supplies and uniforms.
• Coordinate maintenance and servicing of office and outlet facilities.
• Liaise with government authorities regarding licenses, permits, and regulatory requirements.
• Maintain filing systems and company records.
• Arrange meetings, travel bookings, and accommodation for management when required.
• Coordinate with vendors, suppliers, and service providers.
• Support new outlet openings and administrative setup activities.

Compliance & Regulatory Affairs

• Ensure compliance with employment laws, workplace safety requirements, and industry regulations.
• Monitor renewal of business permits, food handling certificates, work passes, and licenses.
• Prepare documents for audits, inspections, and government reporting requirements.
• Liaise with government agencies and external stakeholders when necessary.

Leadership & Support

• Partner with Operations Managers and Outlet Managers on workforce planning and employee issues.
• Provide recommendations to management on HR best practices and process improvements.
• Participate in HR policy development and implementation.

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Requirements

• Diploma or Bachelor's Degree in Human Resources, or a related field.
• 3-5 years of HR and administration experience, preferably in the F&B, hospitality, or retail industry.
• Knowledge of labor laws, payroll processes, and employee relations.
• Experience handling shift-based workforce management.
• Proficient in Microsoft Office applications and HR/payroll systems.
• Strong communication and interpersonal skills.