HR Executive

Job Summary

We are seeking a proactive and detail-oriented HR Executive to manage onboarding, support recruitment, coordinate training, and act as a HR Business Partner to operational teams. This role is key in ensuring smooth onboarding (including work pass administration), meeting manpower needs, and providing day-to-day HR support aligned with business objectives.

Key Responsibilities

Onboarding, Work Pass & Employee Setup

• Manage end-to-end onboarding for new hires, including documentation, orientation, and coordination with internal stakeholders

• Prepare employment contracts, onboarding documents, and HR forms

• Handle work pass applications, including submission, renewal, cancellation, and compliance with MOM regulations

• Create and maintain employee personal files (physical and electronic)

• Ensure accurate and timely entry of employee data into HRMS/HRIS

• Coordinate onboarding logistics (e.g., IT access, uniforms, workspace readiness)

• Conduct onboarding/induction to ensure smooth employee integration

Recruitment

• Manage full recruitment cycle for blue & white collars workforce

• Source candidates via job portals, agencies, referrals and walk-ins

• Screen candidates, conduct interviews, and coordinate hiring decisions

• Work closely with hiring managers to meet manpower needs and timelines

• Liaise with recruitment agencies and monitor hiring effectiveness

• Track and achieve recruitment targets

Training & External Course Coordination

• Coordinate external training programs to support operational and compliance needs

• Arrange logistics including registration, schedules, and vendor coordination

• Maintain training records and monitor staff participation

• Support certifications and regulatory training requirements

HR Business Partnering (HRBP)

• Act as a point of contact for line managers on HR-related matters

• Support workforce planning and manpower deployment with operations teams

• Provide guidance on HR policies, procedures, and best practices

• Handle employee relations matters (e.g., feedback, minor grievances, disciplinary coordination)

• Monitor employee engagement, attendance, and ground issues, especially for blue-collar workforce

• Support performance management processes (e.g., probation review, confirmation)

• Partner with managers to identify training and development needs

HR Administration & Compliance

• Maintain accurate and updated HR records and employee data

• Ensure compliance with company policies and labour/work pass regulations

• Support audits, reporting, and HR initiatives/projects

Requirements:

• Diploma or Degree in Human Resource Management or related field

• 2–4 years of HR experience (with exposure to recruitment, onboarding, and HR operations)

• Experience in work pass administration and blue-collar recruitment preferred

• Familiarity with HRMS/HRIS systems

• Strong organizational, communication, and stakeholder management skills

• Ability to work in a fast-paced, operational environment

Preferred Skills

• Knowledge of Singapore MOM regulations and employment practices

• Experience supporting operations teams as HRBP

• Exposure to training coordination or workforce development programs

Personal Attributes

• Hands-on, responsive, and proactive

• Strong interpersonal skills with ability to engage ground staff

• Detail-oriented and well-organized

• Able to balance operational and strategic HR tasks