HR Executive

Key Responsibilities

• Manage the full employee lifecycle, including manpower planning, recruitment, selection, onboarding, confirmation, transfer, promotion, and offboarding.
• Coordinate recruitment activities, including job postings, candidate screening, interview arrangements, employment offers, and new hire orientation.
• Maintain employee records, HR database, personnel files, employment contracts, and other HR documentation in accordance with company policies.
• Administer attendance, leave management, probation monitoring, confirmation, contract renewal, and employee movement.
• Coordinate Training Needs Analysis (TNA), training schedules, HRDC claims, training records, and evaluate training effectiveness.
• Support performance management processes, including probation reviews, performance appraisals, KPI tracking, and employee development initiatives.
• Handle employee relations matters, including disciplinary actions, counselling, grievances, investigations, and employee engagement activities.
• Administer employee benefits and welfare programmes, including medical benefits, insurance, company events, and employee well-being initiatives.
• Ensure compliance with the Employment Act, Industrial Relations practices, company policies, and other applicable labour regulations.
• Liaise with relevant government authorities (e.g., HRD Corp, PERKESO, SOCSO, EIS, Immigration, JTKSM, and other statutory bodies) on HR-related matters where applicable.
• Support internal and external audits by maintaining accurate HR records and ensuring compliance with ISO, FSSC, Halal, or other management system requirements where applicable.
• Prepare HR reports, manpower statistics, and other management reports as required.
• Participate in HR projects, policy development, process improvement initiatives, and digitalization of HR processes.
• Perform any other HR and administrative duties as assigned by Management.

Requirements

• Diploma or Bachelor's Degree in Human Resource Management, Business Administration, or a related field.
• Minimum 2–3 years of HR Generalist experience, preferably in a manufacturing environment.
• Knowledge of Malaysian Employment Act, Industrial Relations, and HR best practices.
• Experience in recruitment, employee relations, training coordination, performance management, and HR administration.
• Familiarity with HRDC processes and Microsoft Office applications.
• Strong communication, interpersonal, organizational, and problem-solving skills.
• Able to work independently, handle confidential information, and manage multiple priorities in a fast-paced environment.