HR Executive

About the role

Responsible for supporting the day-to-day human resources and administrative functions of Enggang Management Services Sdn Bhd. The role provides operational HR support across recruitment, employee records, payroll coordination, leave management, employee welfare, performance management, training, and general administration. The HR Executive will work closely with HR Manager to ensure that HR policies and processes are implemented consistently and that staffing and employee-related matters are managed efficiently.

Key responsibilities

• Coordinate recruitment activities from job advertisement through to onboarding, including job advertisements, interview schedules, initial candidate screening, and employment documentation.
• Maintain complete and up-to-date employee personnel files, HR records, contracts, and employment status documentation.
• Coordinate monthly payroll preparation, verify attendance, overtime, allowances, deductions, and resolve payroll discrepancies.
• Administer annual leave, medical leave, emergency leave, and maintain accurate leave records and balances.
• Coordinate employee medical benefits, insurance, staff benefits, and employee welfare matters.
• Coordinate probation reviews, employee confirmation processes, and assist with performance appraisal exercises.
• Coordinate internal and external training programmes, maintain training calendar and records, and evaluate training effectiveness.
• Assist management in handling employee grievances, disciplinary matters, and maintain documentation relating to employee relations issues.
• Assist in implementing HR policies, procedures, and ensure HR practices are aligned with Malaysian employment laws and regulations.
• Prepare periodic HR reports including headcount, staff turnover, recruitment status, attendance, leave utilisation, overtime, training, and probation status.

About you

• Diploma or Bachelor's Degree in Human Resources Management, Business Administration, Management or a related field.
• 2–4 years of relevant HR experience, preferably in a small to medium-sized organisation.
• Good knowledge of Malaysian employment practices and HR administration.
• Experience in payroll and attendance administration is preferred.
• Good written and verbal communication skills.
• Proficient in Microsoft Office, particularly Word and Excel.
• Strong organisational and administrative skills.
• Mature and trustworthy in handling confidential employee information.
• Able to manage multiple priorities and deadlines.
• Willing to travel to field locations when required.

About us

Enggang Management Services Sdn Bhd (EMS) is a management services organisation with operations across multiple locations including Kuala Lumpur and Jerantut, Pahang.