HR EXECUTIVE

Company Overview

One of the most recognized fashion brands in Singapore, Island Shop is a home-grown label with an international outlook. With shops across Southeast Asia, it continues to define a relaxed, equatorial chic that is reminiscent of a lifestyle unique to this part of the world.

Island Shop pays homage to our island-city, bringing to the region fashionable styles that are at once relaxed and comfortable. It showcases artisanal craftsmanship, highlighting not-oft-seen crafts of beading and embroidery, worked on natural fabrics such as cottons and linens. Evocative of the sun and sea, but seen through city eyes, Island Shop is a happy pairing of resort ease and urban cool.

Duties and Responsibilities

• Manage the day-to-day operations of HR functions and provide HR support to employees in Malaysia and Singapore.
• Handle monthly payroll processing for Malaysia and Singapore, ensuring accuracy and timely payment.
• Maintain and update employee personal records, HR databases, leave records, attendance records, and other personnel documentation.
• Administer employee onboarding and offboarding processes, including preparation of employment-related documents.
• Assist with recruitment activities, including job postings, candidate screening, interview coordination, and onboarding.
• Manage employee benefits and HR-related matters, including annual leave, medical benefits, insurance, and other employee welfare matters.
• Ensure timely submission and administration of statutory contributions and HR-related requirements in Malaysia and Singapore.
• Assist in ensuring compliance with applicable employment laws, regulations, and statutory requirements in both countries.
• Prepare and maintain HR policies, procedures, guidelines, and relevant employment documents.
• Coordinate with external payroll providers, government/statutory authorities, insurance providers, and other HR-related service providers when required.
• Prepare HR reports and provide relevant HR information to management to support business and workforce decisions.
• Maintain proper filing and documentation of confidential HR records.
• Assist management in employee relations matters and disciplinary processes when required.
• Support performance management, staff engagement, and other HR initiatives.
• Liaise closely with the Finance Department on payroll, employee costs, statutory payments, and other HR-related matters.
• Perform any other HR-related or ad-hoc duties as assigned by management.

Requirements

• Diploma/Degree in Human Resources, Business Administration, Management, or a related discipline.
• Minimum 2–3 years of relevant HR experience, preferably with experience handling Malaysia and/or Singapore HR matters.
• Good knowledge of payroll administration and HR practices in Malaysia and Singapore.
• Familiarity with Malaysian and Singapore employment legislation and statutory requirements is an added advantage.
• Experience in handling full HR administration, including payroll, recruitment, employee records, leave, benefits, and employee relations.
• Computer literate and proficient in Microsoft Office.
• Strong administrative, organizational, and time-management skills.
• Excellent attention to detail and accuracy, particularly in payroll and HR documentation.
• Good communication and interpersonal skills with the ability to work effectively with employees at different levels.
• Able to maintain confidentiality and handle sensitive employee information professionally.
• Ability to start work immediately is an added advantage.

Benefits

• Monthly statutory contributions (EPF, SOCSO, EIS)
• 14 days Annual Leave
• Casual Wear