HR Executive

Key Responsibilities

1.. Work Pass & HR Compliance (Construction , Work Permits)

• Assist in applying, renewing, and cancelling work passes.
• Work pass related compliance works
• workers on boarding and off boarding.
• Ensure compliance with MOM regulations, Safety/other Training requirements, and project site pass applications.
• Maintain accurate records of worker dormitory addresses, medical check-ups, and safety certifications.

2. HR Operations & Administration

• Maintain employee records, contracts, and HR documents in accordance with statutory requirements.
• Administer leave, attendance, and time management systems for both office and site personnel.
• Prepare HR letters such as confirmation, promotion, warnings, and termination notices.
• Handle employee insurance matters (WICA, GPA, medical benefits).

3. Payroll & Compensation Support

• Monthly payroll preparation, checking overtime claims, TMS attendance check, allowances, and deductions.
• Liaise with Finance on salary matters, CPF submissions, and government claims (e.g., SDL, NS claims, maternity benefits).
• IRA21 /IR8A employee income tax filings.
• Support annual performance appraisal and salary review exercises.

4. Training & Development

• Coordinate mandatory construction-related training (CSOC, BCSS, safety briefings, equipment operation courses).
• Track training expiry dates and arrange refresher courses for site staff.
• Support internal training initiatives and onboarding orientation programs.

6. Employee Relations & Welfare

• Provide frontline HR support to employees across office and work sites.
• Assist in resolving employee concerns, disciplinary issues, and grievances.
• Organize staff engagement activities, welfare initiatives, and company events.

7. HR Reporting & Continuous Improvement

• Prepare HR metrics and reports (manpower, turnover, attendance, training hours, etc.).
• Support audits and compliance checks for MOM, safety, and project requirements.
• Participate in improving HR processes, digitalization, and policy development.

8. Recruitment & Manpower Deployment

• Support the end-to-end recruitment process for both office and site positions (engineers, safety officers, foremen, workers, etc.).
• Coordinate interviews, shortlist candidates, and liaise with hiring managers.
• Assist in monitoring manpower deployment for project sites and ensure adequate staffing levels.
• Manage onboarding for new joiners

1. Corporate other HR & Administrative support duties when requested or assigned by HR & Admin manager.

Qualifications & Requirements

• Diploma/Degree in Human Resource Management, Business Administration, or related field.
• 3 years of HR experience (Construction industry experience is an advantage).
• Knowledge of Singapore Employment Act and MOM regulations.
• Experience using HRIS/payroll systems.
• Strong communication and interpersonal skills.
• Detail-oriented, organized, and able to handle confidential information.
• Willingness to visit project sites when needed.