HR Executive

Job Scope

1. Recruitment & Staffing

• Plan manpower requirements with department heads.
• Advertise job vacancies and source candidates.
• Screen resumes, conduct interviews, and select suitable candidates.
• Prepare employment contracts and onboarding documents.
• Coordinate work pass applications, renewals, and cancellations (where applicable).

2. Employee Onboarding & Offboarding

• Conduct orientation for new employees.
• Maintain employee records and personnel files.
• Manage resignations, terminations, exit interviews, and final settlements.

3. Payroll & Benefits

• Oversee monthly payroll processing.
• Ensure CPF, tax, and statutory contributions are accurate.
• Manage employee benefits, leave, insurance, and claims.
• Monitor attendance, overtime, and leave records.

4. Work Pass Administration (Singapore)

• Process Work Passes applications, renewals, transfers, and cancellations.
• Liaise with government agencies such as MOM.
• Monitor quota, levy, and work pass expiry dates.
• Foreign worker quota and levy management
• Staff scheduling and manpower planning
• Handling MOM, CPF, and IRAS matters
• Drafting employment contracts, warning letters, and disciplinary documents
• Coordinating medical check-ups and workplace injury claims
• Ensuring compliance with SFA, NEA, and MOM employment requirements where relevant.

Key Skills

• Need to be able to write and communicate in Mandarin to effectively communicate with Mandarin-speaking clients
• Knowledge of employment laws and HR practices
• Strong communication and interpersonal skills
• Problem-solving and conflict resolution
• Recruitment and interviewing
• Payroll and HRIS systems
• Confidentiality and professionalism
• Leadership and team management
• Organizational and time management