HR Executive

HR Cum Assistant JD

Human Resources Support:

• Assist in the end-to-end recruitment process including drafting job postings, screening resumes, scheduling interviews, and issuing offer letters.
• Maintain and update employee records in Zoho People, and assist team members in understanding and utilizing Zoho functionalities effectively.
• Coordinate employee onboarding and offboarding activities, ensuring a seamless transition.
• Support implementation and communication of HR policies and procedures, and address routine employee queries.
• Monitor employee attendance and leave records; follow up with employees to ensure timely regularization.
• Coordinate training programs and performance appraisal cycles in collaboration with relevant stakeholders.
• Assist reporting managers with the completion of probation formalities for new employees.
• Provide support in payroll preparation by collating attendance, leave, and other employee-related data, and updating employee records accordingly.

Administrative Responsibilities:

• Create and manage job codes, projects, and client entries in Zoho People; assign employees to respective projects as per internal requests.
• Monitor and analyze employee timesheets; prepare consolidated reports by client, project, and day for senior staff review.
• Perform monthly reconciliation of projects in coordination with the accounts department and update invoice details to facilitate timely closure.
• Follow up with partners on open projects to determine expected closure timelines and maintain accurate records.
• Support general office administration tasks to ensure smooth daily operations.

Qualifications & Skills:

• Bachelors degree in Human Resources, Business Administration, or a related discipline.
• 2 to 3 years of relevant experience in an HR or administrative support role is preferred.
• Proficiency in Microsoft Office Suite (Excel, Word, PowerPoint); working knowledge of Zoho People is an advantage.
• Strong organizational skills with the ability to multitask and prioritize effectively.
• Excellent written and verbal communication skills.
• High level of discretion, integrity, and professionalism in handling confidential information.
• Proactive attitude and a collaborative team player.