HR Executive

About the role

This role involves recruitment coordination, HR administration, and employee onboarding support. You will manage the full recruitment lifecycle from sourcing candidates through job portals and recruitment agencies, to shortlisting, interview coordination, and offer processing. You will also handle new hire onboarding, including briefing employees on terms and benefits, coordinating IT and administrative setup, and maintaining personnel files and HR records.

Key responsibilities

• Post job advertisements on relevant job portals and conduct data mining to source suitable candidates
• Liaise with recruitment agencies and external recruiters on candidate sourcing and recruitment matters
• Review and shortlist candidates and forward suitable CVs to the relevant hiring managers
• Arrange interviews and coordinate with candidates, recruitment agencies, and hiring managers on interview schedules
• Contact candidates and recruitment agencies to confirm interview arrangements and send interview details to candidates via email
• Prepare employment contracts, offer letters, and other relevant employment documents
• Brief new hires on employment terms, company benefits, policies, and other relevant information upon acceptance of the offer
• Coordinate with IT and Administration on new hire arrangements, including IT setup, workstation allocation, email account, phone extension, phone allowance, name card, and other requirements
• Set up and maintain personnel files for new employees in both physical and digital formats
• Update appraisal calendars, leave records, staff salary records, organization charts, and other HR records

About you

• Diploma or Degree in Human Resource Management, Business Administration, or related field
• Good communication and interpersonal skills
• Organised, detail-oriented, and able to handle confidential information responsibly
• Proficient in Microsoft Office (Word, Excel, PowerPoint)
• Good coordination and time management skills
• Willing to learn and proactive in completing assigned tasks
• Ability to work independently as well as collaboratively with different departments
• Relevant experience in recruitment and HR administration (advantageous)
• Experience in using BIPO or other HRIS/payroll systems (advantageous)
• Knowledge of Singapore employment and work pass requirements (advantageous)