HR Executive

Job Description (JD):

The Human Resource Executive is responsible for supporting and executing day-to-day HR operations across key functions such as recruitment, training & development, employee relations, and employee engagement. This role plays a critical part in ensuring HR policies and procedures are followed, and that staff-related matters are handled professionally and in a timely manner.

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Job Responsibilities (JR):

1. Recruitment & Onboarding

• Manage the end-to-end recruitment process, including job posting, screening, interviewing, and shortlisting candidates.
• Coordinate onboarding activities for new hires, including orientation and induction programs.
• Maintain and update employee records and HR databases.

2. Training & Development

• Assist in identifying training needs and coordinating training programs for employees.
• PIC for HRDC grant applications.
• Maintain training records and related documentation.

3. Employee Relations & Discipline

• Support the enforcement of company policies and procedures.
• Handle employee disciplinary matters and escalate issues when necessary.
• Assist in managing grievances, counseling sessions, and performance improvement plans.

4. Staff Welfare & Events

• Plan and coordinate staff engagement activities and company events (e.g., annual dinner, festive celebrations, team building).
• Support initiatives to improve employee morale and workplace culture.

5. Letter Preparation

• Prepare various HR letters and documentation (e.g., confirmation, promotion, resignation, warning letters).

6. Attendance

• Handle and monitor staff attendance using the Info-Tech HRMS system.
• Assist in compiling and verifying monthly attendance, overtime, leave, and allowances.

7. Others

• Assist in applying for, renewing, and maintaining documentation for foreign worker work permits and related matters.
• Undertake other HR-related duties as assigned from time to time.

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Job Requirements

Education:

• Bachelor’s Degree or Diploma in Human Resource Management, Business Administration, or a related field.

Experience:

• Minimum 2–4 years of working experience in a similar HR role.

Knowledge & Skills:

• Hands-on experience in recruitment, employee relations, and training coordination.
• Proficient in Microsoft Office (Excel, Word, PowerPoint); knowledge of Info-Tech systems is an advantage.
• Proficiency in English and Bahasa Malaysia is required. Mandarin proficiency is a strong advantage due to coordination with external stakeholders.
• Ability to work independently and collaboratively within a team.
• Familiarity with Malaysian labour laws and HR practices is a plus.
• Willingness to adapt and take on ad hoc tasks as needed.