HR EXECUTIVE

Job Summary

Handle comprehensive HR administration and daily HR operations to support business functions effectively. Manage payroll, employee records, work pass processes, and compliance with Singapore employment regulations.

Responsibilities

Process monthly payroll including attendance, overtime, allowances, deductions, and leave records to ensure accurate employee compensation

Manage work pass applications, renewals, cancellations, and related administrative tasks to maintain legal workforce compliance

Monitor foreign worker quota, levy payments, and work pass expiry dates to support workforce planning and regulatory adherence

Coordinate employee onboarding and offboarding by preparing employment documents and managing final salary settlements

Maintain and update employee records and HR databases to ensure data accuracy and accessibility

Administer IR21 and other employee tax-related documentation to comply with tax regulations

Coordinate workers’ accommodation and dormitory arrangements to support employee welfare

Handle CoreTrade registration, renewal, and construction worker training/certification processes to ensure workforce qualifications

Prepare employment contracts, letters, memos, and other HR documents to support HR operations

Liaise with MOM, BCA, dormitory operators, training centres, and other external parties to facilitate HR compliance and operations

Assist with recruitment activities including interview scheduling and new employee onboarding to support talent acquisition

Ensure HR practices and documentation comply with Singapore employment laws and company policies to mitigate legal risks

Perform general HR and administrative duties as assigned to support overall HR function

Preferred competencies and qualifications

Diploma or Degree in Human Resources, Business Administration, or related discipline

At least 3-4 years of relevant HR experience in Singapore

Experience in the construction or engineering industry

Familiarity with Singapore Employment Act, MOM regulations, and foreign worker administration

Experience handling Work Permit and S Pass matters and payroll processing

Proficiency in Microsoft Office, especially Microsoft Excel

Ability to work independently and manage multiple HR administrative tasks efficiently

Strong communication and interpersonal skills

Detail-oriented, responsible, and well-organised