HR Executive

Position: HR Executive

Location: Gurugram

Working Days: Monday to Saturday

Experience Required: 2-5 year

Payroll & Statutory Compliance

• Coordinate with the payroll and accounts teams to ensure accurate and timely salary processing.
• Maintain accurate payroll and statutory records.
• Assist with monthly payroll inputs, including attendance, leave, deductions, and employee changes.
• Handle employee queries related to payroll, PF, UAN, ESIC, leave, bonus, gratuity, and other payroll matters.
• Prepare regular HR reports and MIS for management.

PF & ESIC

• Manage PF processes including UAN generation, employee registration, and proper PF account linking.
• Handle ESIC registration, employee enrollment, and related documentation.
• Prepare and maintain monthly PF and ESIC data and coordinate with the relevant teams for timely statutory compliance.
• Ensure proper maintenance of PF, ESIC, and other statutory records.

Statutory Benefits & Labour Compliance

• Ensure compliance with applicable statutory requirements and maintain necessary HR documentation.
• Manage Labour Welfare Fund (LWF) applicability, deductions, and compliance.
• Calculate gratuity as per applicable statutory provisions.
• Calculate and process employee bonus as per applicable rules and company policies.
• Maintain accurate records relating to statutory benefits, deductions, and employee entitlements.

Secondary Responsibilites:
Recruitment & Hiring

• Manage end to end recruitment activities including sourcing, screening, interviewing, and candidate coordination. Having strong pharma connects is essential.
• Coordinate with hiring managers to schedule interviews and ensure timely closure of open positions.

Employee Onboarding & Offboarding

• Coordinate employee onboarding, documentation, and induction processes.
• Ensure timely completion of joining formalities and employee documentation.
• Prepare and issue offer letters, appointment letters, confirmation letters, experience letters, and relieving letters.
• Manage employee exit formalities, conduct exit interviews, and maintain separation records.

Employee Records & HR Administration

• Maintain and update employee records, HR databases, personnel files, and statutory documentation.
• Manage attendance, leave records, leave balances, approvals, and monthly leave reports.
• Address employee queries related to HR policies, attendance, leave, payroll, and other HR matters.
• Assist in implementing and maintaining company HR policies and procedures.
• Support employee engagement activities and internal HR initiatives.