HR Executive

Position: HR Executive
Department: Human Resources
Location: Bengaluru
Experience: 2–5 Years
Employment Type: Full-Time

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Job Summary

We are looking for an organized and proactive HR Executive to manage day-to-day HR operations, recruitment, employee coordination, documentation, attendance, payroll support, and employee engagement activities.

Key Responsibilities

1. Recruitment & Talent Acquisition

• Manage the complete recruitment process from sourcing to onboarding.
• Coordinate with candidates for interviews, follow-ups, salary discussions, and joining formalities.
• Source candidates through job portals, recruitment consultants, social media, and other channels.
• Screen CVs and shortlist suitable candidates based on job requirements.
• Coordinate technical and management interviews with the concerned departments.

2. Employee Onboarding & Documentation

• Prepare and issue offer letters, appointment letters, confirmation letters, increment letters, and other HR documents.
• Collect and verify employee documents during the joining process.
• Maintain accurate and updated employee personal and employment records.
• Coordinate employee induction and joining formalities.

3. Attendance & Leave Management

• Monitor daily employee attendance and leave records.
• Maintain attendance through the company’s attendance management system.
• Follow up with employees regarding missing punches, late attendance, and leave requests.
• Prepare monthly attendance data for payroll processing.

4. Payroll & Compliance Support

• Coordinate monthly payroll inputs, salary revisions, deductions, incentives, and reimbursements.
• Support PF, ESI, professional tax, and other statutory compliance activities.
• Coordinate with the accounts/payroll team for salary processing.
• Maintain payroll-related employee records and documentation.

5. Employee Relations & HR Operations

• Address employee queries related to HR policies, attendance, leave, salary, and company procedures.
• Support employee engagement and welfare activities.
• Maintain confidentiality of employee information.
• Ensure HR policies and procedures are communicated and followed.

6. Exit & Full-and-Final Process

• Manage resignation documentation and exit formalities.
• Coordinate notice period, handover, relieving, and experience letters.
• Provide required employee information for full-and-final settlement.
• Maintain proper records of employee exits.

7. HR Administration

• Maintain employee files, HR trackers, and HR-related databases.
• Prepare HR reports and MIS as required by management.
• Coordinate with different departments for employee-related requirements.
• Support management in implementing HR policies and processes.

Required Skills & Qualifications

• Bachelor’s degree in Human Resources, Business Administration, or a related field.
• 2–5 years of experience in HR operations and recruitment.
• Good knowledge of recruitment and employee lifecycle processes.
• Basic knowledge of payroll, PF, ESI, and statutory compliance.
• Good communication and interpersonal skills.
• Strong MS Excel and documentation skills.
• Ability to maintain confidentiality and handle employee matters professionally.
• Good organizational and follow-up skills.

Preferred Experience

Experience in engineering, MEP, HVAC, construction, or project-based organizations will be an added advantage.

Key Competencies

• Recruitment & Coordination
• HR Operations
• Employee Documentation
• Attendance & Leave Management
• Payroll Coordination
• Statutory Compliance Support
• Employee Relations
• MS Excel & HR MIS
• Communication & Follow-up
• Time Management