HR Executive

We are hiring an experienced HR Executive who can independently handle end-to-end HR functions. The ideal candidate must have strong knowledge of ESIC, PF, salary structures, payroll processing, labour law compliance, and general HR operations.

KEY RESPONSIBILITIES

Recruitment & Onboarding

• Manage end-to-end recruitment — job posting, screening, interviews, and offer rollout
• Understand manpower requirements from department heads
• Conduct background verification and reference checks
• Handle complete onboarding, induction, and documentation for new joiners
• Prepare offer letters, appointment letters, and joining kits

Payroll & Salary Management

• Process monthly payroll accurately and on time
• Design and manage CTC structures — Basic, HRA, DA, TA, Special Allowance, Medical Allowance
• Prepare salary slips, full & final settlements, and increment letters
• Handle TDS deductions and coordinate Form 16 with the finance team
• Manage attendance, leave, overtime, and LOP deductions in payroll
• Work on payroll software

ESIC Compliance

• Register new employees on the ESIC portal and generate ESIC cards
• Calculate and file monthly ESIC challans via the ESIC portal
• Process ESIC claims, accident reports, and medical reimbursements
• Maintain ESIC contribution records and handle return filing
• Good knowledge of ESIC wage applicability (below ₹21,000) and exemptions

PF / EPF Compliance

• Generate UAN, complete KYC linking and activation for new employees
• File monthly ECR (Electronic Challan cum Return) on the EPFO portal
• Handle PF withdrawal, transfer, and advance requests (Form 19, 10C, 31, 13)
• Manage PF nomination updates and resolve passbook-related queries
• Thorough knowledge of employer and employee contribution rates and VPF
• Coordinate with PF inspector during audits or inspections

Statutory & Legal Compliance

• Ensure compliance with Shops & Establishment Act, Minimum Wages Act, Payment of Wages Act, Gratuity Act, Bonus Act, and Maternity Benefit Act
• Maintain statutory registers — Muster Roll, Wage Register, Leave Register, Fine Register
• Handle labour law notices, inspections, and audits
• Manage Professional Tax (PT) deductions and filing as per state rules
• Ensure timely filing of all statutory returns and licence renewals
• Knowledge of Contract Labour (Regulation & Abolition) Act if applicable

Employee Relations & Engagement

• Serve as the first point of contact for employee queries and grievances
• Handle disciplinary actions, show-cause notices, and warning letters
• Conduct exit interviews and manage full & final settlement process
• Plan and execute employee engagement activities, R&R programs, and team events
• Foster a positive and open workplace culture

Performance Management

• Coordinate annual and mid-year performance appraisal cycles
• Maintain KRA/KPI frameworks in coordination with department managers
• Track probation confirmation reviews and process increments
• Support managers in goal setting and employee feedback sessions

HR Operations & MIS

• Maintain accurate employee master data and HR records
• Track and report HR metrics — attrition, headcount, absenteeism, time-to-hire
• Prepare weekly/monthly HR MIS reports for management review
• Manage HRIS/HR software and ensure data accuracy
• Draft and update HR policies, SOPs, and the employee handbook

Training & Development

• Identify training needs through appraisal data and manager inputs (TNI/TNA)
• Coordinate internal and external training programs
• Maintain training calendar, attendance records, and post-training effectiveness reports

REQUIRED SKILLS & QUALIFICATIONS

• Minimum 2 years of core HR experience (generalist role preferred)
• Hands-on experience with ESIC and PF/EPF portals
• Strong understanding of Indian salary/CTC structure and payroll processing
• Knowledge of Indian labour laws and statutory compliance
• Proficiency in MS Excel / Google Sheets (VLOOKUP, pivot tables)
• Experience with HRIS or payroll software
• Strong written and verbal communication skills
• High level of confidentiality, integrity, and attention to detail
• Ability to work independently and manage multiple priorities
• Graduate / MBA / PGDM in HR or a related field

WHAT WE OFFER

• Competitive salary based on experience
• ESIC & PF benefits as per statutory norms
• Annual performance-based increment and bonus
• Growth and learning opportunities
• Positive and collaborative work environment

HOW TO APPLY

Send your updated resume to [[email protected]] with the subject line: "Application – HR Executive – [Your Name]"

Only shortlisted candidates will be contacted. Immediate joiners preferred.

Pay: ₹25,000.00 - ₹35,000.00 per month

Benefits:

• Provident Fund

Work Location: In person