HR Executive

HR Executive & Operations – Job Description

Company: HMBS Textiles Pvt. Ltd.
Location: Kerala Site
Department: Human Resources & Administration
Designation: HR Executive – HR & Operations
Reporting To: HR Manager / Project Head

Job Summary:
We are looking for an experienced and responsible HR Executive – HR & Operations to manage HR, employee coordination, attendance, documentation, and day-to-day administrative activities at our Kerala project site. The candidate will act as the primary HR point of contact for site employees and coordinate with the Head Office for HR-related matters.

Key Responsibilities:

• Manage complete HR and administrative activities at the Kerala site.
• Maintain daily employee attendance, leave, late coming, and absenteeism records.
• Coordinate employee joining, onboarding, documentation, and induction processes.
• Maintain employee personal files, appointment letters, ID records, and other HR documents.
• Coordinate manpower requirements, recruitment, and mobilization for the project site.
• Coordinate with Head Office regarding recruitment, employee transfers, joining, resignation, and release formalities.
• Monitor employee discipline and ensure compliance with company policies and site rules.
• Handle employee queries and resolve routine HR-related issues.
• Prepare and submit daily/weekly/monthly HR and manpower reports to management.
• Coordinate with site management regarding manpower deployment and workforce requirements.
• Maintain records related to salary, attendance, overtime, deductions, advances, and incentives and coordinate with the payroll team.
• Ensure timely submission and verification of attendance for monthly salary processing.
• Assist in PF, ESI, insurance, labour compliance, and statutory documentation as applicable.
• Coordinate with contractors/vendors regarding manpower attendance and documentation.
• Manage employee exit formalities, including resignation, clearance, handover, and full & final documentation.
• Maintain confidentiality of employee and company information.
• Handle general site administration and office coordination activities.
• Coordinate accommodation, transportation, stationery, employee facilities, and other site-level administrative requirements, wherever applicable.
• Ensure proper communication of company policies, notices, and instructions to site employees.
• Maintain proper records of HR and administrative correspondence.
• Perform any other HR and operational responsibilities assigned by management.

Required Qualifications:

• Graduate in HR, Business Administration, Commerce, or a related field.
• 2–5 years of experience in HR, preferably in construction, infrastructure, manufacturing, or project-site environments.
• Good knowledge of attendance, payroll coordination, recruitment, employee documentation, and HR operations.
• Working knowledge of MS Excel, Word, email, and HR documentation.
• Good communication and interpersonal skills.
• Ability to independently manage HR activities at a project/site location.
• Knowledge of basic labour laws and statutory compliance will be an advantage.

Preferred Skills:

• Strong employee coordination and problem-solving skills.
• Good organizational and documentation skills.
• Ability to handle multiple HR and administrative activities simultaneously.
• Ability to coordinate effectively with site management and Head Office.
• Willingness to work at the Kerala project site.
• Knowledge of local workforce coordination and Malayalam will be an added advantage

Pay: ₹20,000.00 - ₹30,000.00 per month

Work Location: In person