HR Executive

Job Summary

We are looking for a proactive and detail-oriented HR Executive to join our Human Resources team.

The HR Executive will be responsible for handling day-to-day HR operations for assigned entities, covering the full employee lifecycle including recruitment, onboarding, employee records, payroll coordination, leave and attendance, employee relations, HR documentation and compliance support.

Key Responsibilities

HR Administration

• Handle daily HR operations and administrative matters for assigned entities.
• Maintain accurate employee records, personnel files and HR documentation.
• Prepare employment contracts, offer letters, confirmation letters, transfer letters and other HR documents.
• Maintain confidentiality of employee and company information.
• Respond to employees' HR enquiries and provide timely support.

Recruitment & Onboarding

• Manage recruitment activities for assigned entities, including job posting, candidate sourcing, screening and interview coordination.
• Liaise with hiring managers and candidates throughout the recruitment process.
• Prepare offer letters and employment agreements.
• Coordinate pre-employment documentation and onboarding.
• Ensure new employees complete the required HR documentation and onboarding processes.

Payroll & Employee Benefits

• Coordinate monthly payroll information for assigned entities.
• Verify attendance, leave, overtime, claims, allowances, commissions and other payroll-related information.
• Prepare payroll summaries and supporting documents.
• Liaise with payroll providers and relevant departments on payroll matters.
• Assist with employee benefits, insurance and staff welfare administration.

Leave, Attendance & HR System

• Maintain and monitor employee leave and attendance records.
• Assist employees with HRIS-related matters, including leave applications, payslips and personal information.
• Ensure employee information in the HR system is accurate and up to date.
• Assist with HR system implementation and process improvements.

Employee Relations & Performance Management

• Provide HR support to employees and managers on day-to-day HR matters.
• Assist with employee confirmation, performance reviews and related documentation.
• Support disciplinary and employee relations matters when required.
• Assist in preparing HR communications, memos and announcements.

HR Compliance

• Assist with HR compliance and statutory requirements applicable to the assigned entities.
• Maintain proper HR records and documentation for audit and compliance purposes.
• Assist with work pass and employment-related documentation where required.
• Keep updated on relevant employment requirements and HR practices.

HR Policies & Projects

• Assist in implementing and maintaining HR policies and procedures.
• Support HR process improvement and digitalisation initiatives.
• Prepare HR reports, headcount information and other HR-related reports when required.
• Assist with employee engagement and staff welfare activities.
• Support other HR projects and ad-hoc assignments as required.

Requirements

• Diploma or Degree in Human Resources, Business Administration, Management or a related field.

• 2–3 years of relevant HR experience, preferably in an HR generalist or HR operations role.

• Good understanding of recruitment, HR administration, payroll coordination and employee relations.

• Familiarity with HRIS and payroll systems.

• Proficient in Microsoft Office, particularly Excel and Word.

• Strong organisational skills and attention to detail.

• Able to handle confidential information professionally.

• Able to work independently and manage multiple entities and priorities.

• Good communication and interpersonal skills.

Apply now!