HR Executive

About the role

We are looking for a proactive, organised and detail-oriented HR Executive to manage our day-to-day HR operations, with a strong focus on payroll, attendance and employee records. The role will also support recruitment, employee relations, HR documentation, compliance and employee engagement across our HQ, warehouse and retail outlets.

Key Responsibilities

1. Payroll & HR Operations

• Manage and coordinate the monthly payroll process for Malaysia and Singapore accurately and on time.
• Verify attendance, overtime, unpaid leave, allowances, deductions, claims and other payroll-related information.
• Handle Singapore payroll, including CPF, SDL, income tax-related requirements and other applicable statutory contributions.
• Handle Malaysia payroll, including EPF, SOCSO, EIS, PCB and other applicable statutory contributions.
• Ensure payroll calculations and statutory submissions are accurate and completed within the required deadlines.
• Handle payroll-related enquiries from employees and resolve discrepancies promptly.
• Maintain and update employee payroll and personal information.
• Monitor employee attendance, leave, overtime and other timekeeping records.
• Maintain accurate payroll and employee records in the HRIS/payroll system.
• Prepare payroll reports and other HR reports for management when required.

2. Recruitment & Onboarding

• Manage end-to-end recruitment activities, including job postings, candidate screening, interview arrangements and follow-ups.
• Coordinate interviews between candidates and hiring managers.
• Prepare offer letters, employment documents and onboarding materials.
• Conduct and coordinate new employee onboarding.
• Ensure all required employee documentation is completed and properly maintained.
• Work closely with hiring managers to understand manpower requirements and recruitment needs.

3. Employee Relations & HR Administration

• Handle day-to-day HR enquiries and provide support to employees and managers.
• Assist with employee confirmation, transfer, promotion, resignation and termination processes.
• Prepare HR letters including warning letters, show-cause letters, confirmation letters and other employment-related documents.
• Assist in handling employee grievances, disciplinary matters and other employee relations issues.
• Maintain accurate and confidential employee personnel files and records.
• Assist with exit procedures, including exit interviews and clearance documentation.

4. HR Policies & Compliance

• Assist in implementing and maintaining company HR policies, procedures and SOPs.
• Ensure HR practices comply with applicable Malaysian employment laws and regulations.
• Keep updated on changes in employment legislation and statutory requirements.
• Assist with documentation required for audits, inspections and internal HR purposes.
• Recommend improvements to HR processes and procedures where necessary.

5. Performance, Training & Employee Engagement

• Assist in coordinating employee performance appraisal processes.
• Support training and development programmes.
• Assist in organising employee engagement activities and company events.
• Support initiatives that improve employee experience and workplace culture.

6. Other Responsibilities

• Prepare HR reports, data and presentations for management.
• Maintain strict confidentiality of employee and company information.
• Assist with HR projects and process improvements.
• Perform other HR-related duties and responsibilities assigned by management.

Requirements

• Diploma/Degree in Human Resources, Business Administration, Management or a related field.
• 2–4 years of relevant HR experience, with hands-on payroll experience preferred.
• Experience handling both Malaysia and Singapore payroll will be an added advantage.
• Good knowledge of Malaysian statutory contributions and payroll requirements.
• Familiarity with Singapore payroll and statutory requirements, including CPF and SDL, is an advantage.
• Experience with BrioHR or other HRIS/payroll systems will be an added advantage.
• Strong attention to detail and numerical accuracy.
• Good communication and interpersonal skills.
• Able to handle confidential information professionally.
• Organised, proactive and able to work independently.
• Good command of English and Bahasa Malaysia.
• Proficient in Microsoft Office/Google Workspace