Hr Executive

Job Summary

We are looking for an experienced and organised HR Operations & Admin Executive to manage day-to-day HR operations, employee lifecycle activities, payroll coordination, statutory compliance, and office administration.

The ideal candidate should have strong hands-on experience in HR operations and administration, with good communication, coordination, and documentation skills.

Key Responsibilities

HR Operations

• Manage day-to-day HR operations and employee lifecycle activities.
• Handle employee onboarding documentation, induction, confirmation, transfers, and exit formalities.
• Maintain employee records, personnel files, HRMS data, and HR documentation.
• Manage employee attendance, leave, permissions, late coming, and regularisation.
• Coordinate monthly payroll inputs such as attendance, leave, LOP, incentives, deductions, etc.
• Coordinate with the payroll/finance team for timely salary processing.
• Prepare and maintain HR MIS, reports, and employee-related trackers.
• Handle employee queries related to HR policies, attendance, leave, salary, benefits, and other HR matters.
• Prepare HR letters such as appointment, confirmation, increment, experience, relieving, and other employee-related documents.
• Support employee engagement activities and internal HR initiatives.
• Maintain confidentiality of employee information and records.

Payroll & Statutory Compliance

• Coordinate with payroll consultants/internal teams for monthly payroll processing.
• Maintain and provide inputs related to PF, ESI, Professional Tax, TDS, and other statutory requirements.
• Support statutory compliance documentation and audits.
• Ensure accurate maintenance of employee and payroll-related records.
• Coordinate with external consultants/vendors for compliance-related activities when required.

HR Policies & Process

• Support implementation and maintenance of HR policies and procedures.
• Ensure employees are aware of company policies and HR processes.
• Assist in maintaining employee handbook, HR forms, and process documentation.
• Support performance appraisal and employee confirmation processes.
• Assist in resolving employee-related operational issues.

Administration

• Manage day-to-day office administration activities.
• Coordinate with vendors for housekeeping, maintenance, security, internet, utilities, and other office services.
• Manage office stationery, supplies, assets, and administrative requirements.
• Maintain vendor records, agreements, invoices, and renewal details.
• Coordinate office maintenance and ensure timely resolution of facility-related issues.
• Handle courier, travel, meeting arrangements, and other administrative requirements.
• Support employee events, celebrations, and office activities.
• Monitor office infrastructure and workplace requirements.

Required Skills

• 34 years of experience in HR Operations & Administration.
• Strong hands-on experience in employee lifecycle management.
• Good knowledge of attendance, leave management, payroll coordination, and HR documentation.
• Working knowledge of PF, ESI, Professional Tax, TDS, and statutory compliance.
• Experience in HRMS/attendance management systems.
• Good knowledge of MS Excel, Word, and PowerPoint.
• Strong communication and interpersonal skills.
• Good coordination and follow-up skills.
• Ability to handle employee queries and resolve operational issues.
• Strong organisational and multitasking abilities.
• Ability to maintain confidentiality of employee information.