HR Executive

HR Executive

Department: Human Resources (HR)
Job Title: HR Executive
Industry: Healthcare / Diagnostic Center
Reports To: HR Manager / Center Administrator / Management
Employment Type: Full-Time
Work Location: As assigned by the organization

Contact - 8810702561

1. Job Summary

The HR Executive will be responsible for managing day-to-day human resource operations, including recruitment, employee onboarding, attendance and leave management, payroll coordination, employee records, staff performance monitoring, and HR policy implementation. The role will ensure smooth workforce management and maintain a professional, disciplined, and compliant working environment within the organization.

2. Key Roles and Responsibilities

A. Recruitment and Staffing

• Identify staffing requirements in consultation with department heads and management.
• Prepare job descriptions and post job vacancies on suitable platforms.
• Screen resumes, shortlist candidates, schedule interviews, and coordinate the selection process.
• Conduct initial interviews and assist management in finalizing candidates.
• Maintain a database of candidates and recruitment records.

B. Employee Onboarding and Documentation

• Manage joining formalities, appointment letters, offer letters, and employment agreements.
• Collect and verify employee documents, qualifications, identity proofs, and references.
• Conduct employee induction and explain company policies, rules, and procedures.
• Maintain updated employee files and HR databases.

C. Attendance, Leave, and Payroll Coordination

• Monitor employee attendance, punctuality, shift schedules, and leave records.
• Maintain attendance registers or HR management software.
• Coordinate monthly payroll preparation with the accounts department.
• Track overtime, deductions, incentives, and other salary-related information.
• Ensure timely submission of attendance and payroll inputs.

D. Employee Relations and Performance Management

• Address employee queries, grievances, and workplace concerns professionally.
• Coordinate performance appraisals and maintain employee performance records.
• Monitor employee discipline, conduct, punctuality, and adherence to organizational policies.
• Support employee engagement, motivation, and retention initiatives.
• Coordinate staff meetings, training sessions, and development activities.

E. HR Compliance and Policy Management

• Assist in maintaining compliance with applicable labour laws and employment regulations.
• Maintain records relating to applicable statutory requirements, including EPF, ESI, and professional tax, wherever applicable.
• Ensure confidentiality of employee information and HR documents.
• Implement HR policies, workplace conduct guidelines, and disciplinary procedures.
• Coordinate employee exit formalities, resignation acceptance, exit interviews, and full-and-final settlement.

F. Healthcare-Specific HR Responsibilities

• Coordinate recruitment of receptionists, phlebotomists, medical typists, lab technicians, marketing executives, and other healthcare support staff.
• Verify professional qualifications and registrations where applicable to the role.
• Maintain records of staff training, workplace safety, infection control, and patient confidentiality training.
• Ensure staff follow organizational protocols, professional conduct standards, and patient service requirements.
• Coordinate duty rosters and staffing arrangements to support uninterrupted center operations.

3. Educational Qualifications

• Bachelor's degree in Human Resource Management, Business Administration, Commerce, or a related field.
• An MBA/PGDM in HR will be an added advantage.

4. Experience

• 1–3 years of experience in HR operations, recruitment, or personnel management.
• Experience in a hospital, clinic, diagnostic center, or healthcare organization will be preferred.
• Freshers with relevant qualifications and good communication skills may also be considered.

5. Required Skills and Competencies

• Strong communication and interpersonal skills.
• Good knowledge of recruitment and HR operations.
• Basic understanding of payroll, attendance, and applicable labour laws.
• Proficiency in MS Office, Excel, email, and HR software.
• Excellent organizational and record-keeping skills.
• Ability to handle confidential information responsibly.
• Problem-solving, conflict-resolution, and multitasking abilities.
• Professional attitude, integrity, and attention to detail.

6. Key Performance Indicators (KPIs)

• Timely completion of recruitment and vacant-position closures.
• Accuracy of employee records and attendance data.
• Timely submission of monthly payroll inputs.
• Completion of employee onboarding and documentation.
• Employee retention and satisfaction.
• Timely resolution of employee grievances.
• Compliance with HR policies and applicable statutory requirements.
• Completion of staff training and performance appraisal activities.

7. Working Conditions

• Full-time position with working hours as prescribed by the organization.
• May require coordination across departments and branches.
• Must maintain strict confidentiality regarding employee and organizational information.

8. General Responsibilities

The HR Executive shall perform additional HR-related duties assigned by management from time to time, in accordance with organizational policies and operational requirements.

Pay: ₹8,000.00 - ₹12,000.00 per month

Benefits:

• Cell phone reimbursement

Work Location: In person