HR Executive

Roles and Responsibilities:

1. Human Resources Operations

• Manage the employee lifecycle, including onboarding, confirmation, employee transfers, resignation and offboarding.
• Prepare employment contracts, offer letters, confirmation letters, salary adjustment letters and other HR-related documents.
• Maintain accurate employee records, personnel files and HRIS data.
• Monitor probation periods, contract expiry dates and other key employment matters, ensuring timely follow-up.
• Administer employee benefits, medical insurance and staff claims.
• Handle routine employee enquiries and assist with employee relations, disciplinary matters and performance-related documentation.

2. Payroll and Statutory Compliance

• Prepare and process monthly payroll, including salary calculations, new joiners, resignations, salary adjustments, unpaid leave, overtime, commissions, allowances, claims and deductions.
• Calculate statutory contributions and deductions, including EPF, SOCSO, EIS and MTD, in accordance with applicable regulations.
• Prepare payroll summaries, payslips, bank payment schedules and payroll reports for review and approval by the People and Operations Manager.
• Reconcile payroll against attendance records, employee movements and previous payroll records to ensure accuracy.
• Manage statutory submissions and maintain supporting records for payroll-related payments and declarations.
• Ensure payroll information is handled confidentially and securely.

3. Recruitment and Employee Engagement

• Coordinate recruitment activities, including job postings, candidate screening, interview arrangements and offer preparation.
• Liaise with recruitment agencies, job portals and hiring managers to fulfil manpower requirements.
• Coordinate employee engagement activities, training arrangements and other people-related initiatives.

4. Office and General Administration

• Manage daily office administration, including office supplies, equipment, facilities and maintenance.
• Maintain administrative records, licences, insurance documents and other corporate documentation.

Requirements & Key Competencies:

• Diploma or Bachelor's Degree in Human Resource Management, Business Administration or a related discipline.

• At least 2–3 years of relevant experience in HR, payroll and administration.

• Practical experience in end-to-end monthly payroll preparation in Malaysia.

• Good knowledge of Malaysian employment legislation and statutory payroll requirements.

• Familiarity with payroll systems, HRIS and online statutory portals.

• Proficient in Microsoft Office, particularly Excel, Word and Outlook.

• Good command of written and spoken English and Bahasa Malaysia.

• Strong numerical, organisational and problem-solving skills.

• Meticulous, responsible and able to handle confidential information with discretion.

• Able to work independently, manage multiple priorities and meet deadlines.

• Payroll accuracy and attention to detail.

• Strong organisation and time management.

• Effective communication and interpersonal skills.

• Integrity and confidentiality.

• Proactive problem-solving and follow-through.

• Adaptability and teamwork.