HR Executive

SCOPE OF ROLE:

This position provides the support in regards to advice and assistance to supervisors and staff. This may include information on training needs and opportunities, job description, performance reviews and policies of the company. To assist the Regional Human Resources Manager / Human Resources Assistant Manager in the operation and development of the HR functions, promoting and supporting best practice throughout the organization. The position also coordinates the staff recruitment process.

RESPONSIBILITIES:

Employee Services

• Advices and supports managers on all aspects of employee services including processing theappointments (contract) full time/ temp/ part time, resignations, probation and confirmation.
• Inputs information on the computerized HR system in relations to all changes in employee data such as addresses and job titles.
• Ensures that HR information that needs to be communicated to staff is communicated appropriately, whilst maintaining confidentiality where required.
• Coordinates all aspects of the Immigration process for expatriate staffs and their families and/or foreign students.

Recruitment and Selection

• Ensures that accurate job descriptions and employee specifications are in place.
• Provides advice and assistance to supervisors on staff recruitment.
• Prepare notices and advertisements for vacant staff positions.
• Schedules and organizes interviews.
• Screens job applicants to obtain information such as education and work experience.
• Conducts reference checks on possible candidates.
• Informs applicants of their acceptance or rejection for employment.

Attendance Administration

• Monitors daily attendance of staff and investigate and understand causes for staff absence.
• Provides advice and recommendations on disciplinary actions on chronic attendance.
• Maintains the HR System in relation to absence and leaves, and cross checks with individual attendance record cards.
• Provides reports to management in regards to staff leave records.

Administrative and Clerical

• Provides secretarial support to the Regional Human Resource Manager.
• Provides general photocopying and filing support to team members.
• Maintains staff personal files in a professional and confidential manner in line with audit requirements.
• Monitors requisition for sundry and stationery purchases.

Payroll Management

• Manage the end-to-end payroll process, ensuring accuracy and timely salary payments.
• Review and verify employees’ leave records in the leave management system to ensure accurate payroll processing.
• Ensure payroll calculations, including overtime, allowances, deductions, and unpaid leave, are accurate.
• Maintain payroll records and ensure compliance with company policies and statutory requirements.

Special Projects

• Assists in coordinating special employee’s events such as Family Day and Annual Dinner & Dance, Quarterly Gathering etc.
• Coordinates and distributes awards and certificates as part of employee recognition program.
• Any other duties assigned by the Management from time to time.