HR EXECUTIVE

JOB VACANCY: HR EXECUTIVE

Company: Swiss Avenue Hotel Sdn. Bhd.
Location: Sungai Petani, Kedah
Salary: RM2,500 per month
Employment Type: Full-Time

Job Summary

We are looking for a responsible, organised, and detail-oriented HR Executive to manage the hotel's human resource operations, administrative functions, employee relations, statutory compliance, and government-related matters. The successful candidate must be able to work independently, maintain accurate records, and coordinate effectively with management and all departments.

Key Responsibilities

1. Human Resource Management

• Manage daily HR operations, including staff attendance, leave applications, overtime, claims, payroll preparation, and payslip administration.
• Maintain and update employee personal files, HR databases, payroll records, and confidential documents.
• Handle recruitment activities, including job advertisements, candidate screening, interview arrangements, and onboarding.
• Prepare offer letters, appointment letters, confirmation letters, probation extension letters, promotion letters, transfer letters, warning letters, and resignation documentation.
• Monitor probation periods, employment contracts, staff turnover, manpower requirements, and employee movements.
• Conduct new employee orientation and ensure completion of relevant employment documentation.
• Handle employee relations, disciplinary matters, grievances, lateness, absenteeism, misconduct, and performance-related documentation.
• Ensure compliance with company policies, the employee handbook, and applicable labour laws.

2. Payroll, Attendance & HR Reporting

• Assist in monthly payroll processing and verification of attendance, overtime, allowances, deductions, and other payroll-related information.
• Monitor staff attendance, leave records, medical certificates, overtime claims, and payroll documentation.
• Prepare monthly HR reports covering headcount, staff attendance, turnover, recruitment, resignations, absenteeism, and HR KPIs.
• Prepare HR reports and performance summaries for management review.
• Coordinate with Heads of Departments (HODs) to collect attendance records and required departmental reports.

3. Recruitment & Employee Development

• Advertise job vacancies through appropriate recruitment platforms.
• Screen resumes, arrange interviews, coordinate candidate selection, and prepare employment offers.
• Monitor new employees' onboarding, probation, confirmation, and contract renewal.
• Identify training needs and coordinate internal and external training programmes.
• Manage HRD Corp registration, levy monitoring, training applications, grant submissions, and claim documentation.
• Maintain training records, certificates, attendance lists, and evaluation documents.

4. Government Liaison & Statutory Compliance

• Liaise with relevant government authorities, including the Labour Department (JTK), EPF (KWSP), SOCSO (PERKESO), LHDN, HRD Corp, Immigration Department, and other relevant agencies.
• Assist in statutory contributions, employee documentation, tax-related administration, and compliance matters.
• Handle employment contract stamping and related documentation in accordance with applicable requirements.
• Manage foreign worker administration, including work permits, passport records, medical examinations, FOMEMA, and renewal tracking.
• Monitor statutory deadlines, submission requirements, and relevant licences or permits assigned to the department.

5. Administration & General Affairs

• Manage general office administration, filing systems, correspondence, documentation, and record keeping.
• Coordinate government licence and permit applications, renewals, and follow-ups for matters assigned to the department.
• Maintain office supplies, administrative records, and other operational documents.
• Prepare official letters, reports, notices, meeting minutes, and other documents required by management.
• Coordinate with department heads on staffing matters, staff facilities, internal communications, and administrative requirements.

6. Employee Relations, Policies & Compliance

• Assist in implementing and updating HR policies, standard operating procedures (SOPs), and the employee handbook.
• Ensure employee records and personal information are handled confidentially and in accordance with PDPA requirements.
• Handle staff disciplinary documentation, warning letters, counselling records, and other employee-related matters.
• Support workplace safety initiatives and coordinate with relevant personnel on OSHA-related documentation.
• Monitor compliance with internal procedures and follow up on outstanding documentation or corrective actions.

7. Management & Departmental Coordination

• Coordinate with Heads of Departments on manpower planning, staff performance, attendance, disciplinary matters, and operational requirements.
• Prepare HR reports and performance summaries for management meetings.
• Monitor departmental report submissions and follow up on outstanding reports.
• Assist management with HR analysis, manpower planning, staff turnover monitoring, and cost-control initiatives.
• Perform other HR and administrative duties as assigned by management.

Requirements

• Diploma or Bachelor's Degree in Human Resource Management, Business Administration, or a related field.
• Preferably 1–3 years of relevant experience in HR and administration.
• Knowledge of Malaysian labour laws, statutory requirements, payroll administration, recruitment, and employee relations.
• Good written and verbal communication skills in English and Bahasa Malaysia.
• Proficient in Microsoft Office and HR systems.
• Strong organisational skills, attention to detail, and ability to handle confidential information.
• Able to work independently, manage multiple tasks, and meet deadlines.
• Experience in the hotel or hospitality industry will be an added advantage.

How to Apply

Interested candidates are invited to submit their updated resume to the Human Resources Department of Swiss Avenue Hotel Sdn. Bhd.
[email protected]

Only shortlisted candidates will be contacted.

Pay: From RM2,500.00 per month

Benefits:

• Free parking
• Meal provided

Work Location: In person