HR Executive

Job Responsibilities

Employee Relations & Industrial Relations

• Handle employee relations, grievances and disciplinary matters.
• Prepare disciplinary documentation, including show-cause letters, warning letters and other related correspondence.
• Assist in employee investigations and Domestic Inquiry (DI) processes where required.
• Handle and coordinate Industrial Relations matters, including liaison with relevant parties such as JTK and Industrial Relations Officers, where required.
• Seek advice or clarification from JTK / relevant authorities on employment and industrial relations matters where necessary.
• Maintain proper records and documentation for employee relations and disciplinary cases.

HR Compliance & Labour Law

• Ensure HR practices and procedures comply with applicable Malaysian employment laws and regulations, including the Employment Act 1955 and Industrial Relations Act 1967.
• Monitor developments and changes in Malaysian employment laws and assess their implications on HR practices.
• Assist in reviewing, developing and implementing HR policies, memos, procedures and SOPs.
• Support HR compliance matters and ensure proper implementation of HR requirements.

HR Operations & Payroll

• Support payroll preparation and verification, including attendance, leave, overtime, allowances and other payroll-related information.
• Ensure payroll-related records and supporting documents are accurate and properly maintained.
• Assist in the preparation and submission of statutory contributions and related payroll matters, including EPF, SOCSO, EIS and PCB, where required.
• Support training and employee engagement activities.
• Prepare HR-related documents, reports and correspondence as required.
• Work closely with relevant departments on HR and employee-related matters.
• Perform any other duties and responsibilities as assigned by the superior from time to time.

Job Requirements

• Degree in Human Resources, Business Administration, Management or a related field.
• Minimum 3 years of relevant HR experience, preferably with experience in employee relations, disciplinary matters or Industrial Relations.
• Experience in handling disciplinary cases, show-cause letters, warning letters and/or Domestic Inquiry will be an advantage.
• Experience dealing with JTK, Industrial Relations Officers or other relevant authorities will be an advantage.
• Good working knowledge of Malaysian employment laws, particularly the Employment Act 1955 and Industrial Relations Act 1967.
• Strong analytical skills with good attention to detail.
• Good communication and interpersonal skills, with strong command of English, Bahasa Malaysia and Mandarin, to facilitate effective communication with employees, candidates and stakeholders.
• Strong documentation, organisation and follow-up skills.
• Able to handle confidential and sensitive matters professionally.
• Proficient in Microsoft Office, particularly Word.
• Able to work independently, manage multiple priorities and work effectively in a fast-paced environment.
• Responsible, mature and able to exercise sound judgement when handling employee-related matters.
• Willing and able to travel outstation as required.