HR Executive

Job Summary

The HR Executive is responsible for managing day-to-day human resource operations, including recruitment, employee onboarding, attendance and leave management, payroll coordination, employee relations, documentation, and compliance with company policies. The role ensures smooth HR operations while supporting employee engagement, discipline, and organizational development.

A. Recruitment and Selection

• Coordinate recruitment activities, including job postings, candidate sourcing, screening, and interview scheduling.
• Conduct initial interviews and coordinate with departmental heads for candidate selection.
• Prepare and issue offer letters, appointment letters, and other employment-related documents.
• Maintain recruitment records and follow up on joining formalities.

B. Employee Onboarding and Documentation

• Manage joining formalities, including document verification and employee data collection.
• Conduct employee induction and orientation programs.
• Maintain and update employee personal files, HR databases, and employment records.
• Ensure timely issuance of ID cards, uniforms, and other required joining materials.

C. Attendance, Leave and Payroll Coordination

• Monitor daily attendance, late arrivals, absenteeism, overtime, and leave records.
• Coordinate with the payroll team to ensure accurate salary processing.
• Verify attendance, weekly offs, overtime, and salary-related adjustments.
• Maintain records of employee leave balances, shift schedules, and attendance discrepancies.

D. Employee Relations and Engagement

• Address employee queries, grievances, and workplace concerns professionally.
• Assist in resolving employee conflicts and maintaining a positive work environment.
• Coordinate employee engagement activities, celebrations, meetings, and recognition programs.
• Promote discipline, teamwork, and adherence to company policies.

E. HR Policies and Compliance

• Ensure employees comply with company rules, regulations, and HR policies.
• Assist in preparing warning letters, show-cause notices, suspension letters, and other disciplinary documents.
• Maintain records related to employee performance, disciplinary actions, and separation.
• Support compliance with applicable labour laws, statutory requirements, and company procedures.

F. Performance Management and Training

• Coordinate employee performance appraisals and probation reviews.
• Follow up with departmental heads regarding employee performance and confirmation.
• Identify training requirements and coordinate training and development programs.
• Maintain training records and assist in evaluating training effectiveness.

G. Employee Separation and Exit Formalities

• Manage resignation documentation, exit interviews, and clearance procedures.
• Coordinate full and final settlement with the concerned departments.
• Ensure the recovery of company assets, uniforms, ID cards, and other assigned items.
• Update employee records and maintain proper separation documentation.

3. Qualifications and Experience

• Bachelor's degree in Human Resource Management, Business Administration, or a related field.
• 1–3 years of experience in HR operations or a similar role; freshers may be considered depending on organizational requirements.
• Knowledge of recruitment, attendance management, payroll coordination, and employee documentation.
• Familiarity with applicable labour laws and statutory compliance requirements.
• Proficiency in MS Office, particularly Excel, Word, and email communication.

4. Required Skills and Competencies

• Strong communication and interpersonal skills.
• Good organizational and time-management abilities.
• Professionalism and confidentiality in handling employee information.
• Problem-solving and conflict-resolution skills.
• Attention to detail and accuracy in documentation.
• Ability to coordinate with multiple departments.
• Ability to handle employee concerns and workplace situations tactfully.

5. Key Performance Indicators (KPIs)

• Timely completion of recruitment and joining formalities.
• Accuracy of attendance, leave, and payroll-related records.
• Timely maintenance and updating of employee files.
• Effective resolution of employee grievances.
• Compliance with HR policies and statutory requirements.
• Timely completion of probation reviews and performance appraisals.
• Employee engagement and retention support.

6. Reporting Structure

• Reports to: HR Manager / Assistant HR Manager
• Coordinates with: Department Heads, Finance and Accounts, Administration, and Operations Teams.

7. Work Environment

The HR Executive may work in a corporate office, hotel, restaurant, hospitality establishment, or other business unit. The role requires regular interaction with employees, departmental heads, management, and external candidates.

Work Location: In person