HR Executive (Contract Workforce Management)

HR Executive -(Contract Workforce Management)

Role Summary

Responsible for end-to-end management of the contract workforce across manufacturing, warehouse, and corporate operations, including manpower deployment, onboarding, attendance, payroll coordination, vendor management, employee relations, and statutory compliance.

Key Responsibilities

• Manage the complete lifecycle of contract employees onboarding, transfers, attendance, deployment, and separation.
• Coordinate with manpower vendors to ensure timely workforce deployment and adequate manpower availability.
• Maintain accurate employee records, documentation, and contract workforce databases.
• Validate attendance, shifts, overtime, leave, and payroll data; coordinate with vendors to ensure accurate and timely wage processing.
• Act as the primary SPOC for manpower vendors/staffing agencies, including vendor performance, invoices, SLAs, and compliance documentation.
• Ensure compliance with applicable labour laws and statutory requirements, including CLRA, PF, ESIC, Minimum Wages, Bonus Act, etc.
• Maintain and review statutory records, registers, and compliance documents; support audits and labour inspections.
• Handle contract employee grievances, employee relations, welfare, and disciplinary matters in coordination with HR/business teams.
• Prepare and maintain HR MIS and dashboards covering manpower, attendance, overtime, attrition, payroll, and compliance.
• Identify workforce trends and provide insights to improve manpower planning and operational efficiency.

Qualifications & Experience

• Bachelor's degree in HR, Business Administration, or related field.
• 2-5 years of experience in HR Operations, Industrial Relations, Plant HR, or Contract Workforce Management.
• Experience in manufacturing, logistics, warehouse, or industrial environments preferred.
• Strong knowledge of contract labour, statutory compliance, PF, ESIC, payroll, and labour laws.
• Proficiency in MS Excel and HRMS.
• Strong communication, stakeholder management, analytical, and problem-solving skills.

Key KPIs

• Contract workforce onboarding & deployment TAT
• Attendance and payroll accuracy
• Vendor SLA & compliance adherence
• Statutory compliance score
• Employee grievance resolution TAT
• Accuracy and timeliness of HR MIS