HR Executive | Up till $3,700 basic + Variable Bonus

• Up till $3,700 basic + Variable Bonus (salary will commensurate according to experience & qualifications)
• Location: West
• Working Days/Timings: 8.00am to 5.00pm (Mon, Wed & Fri) & 8:00am to 5:30pm (Tuesday & Thursday)

Responsibilities:

1. HR Administration & Records

• Maintain and update employee records, HR systems and personnel files.
• Ensure accuracy and confidentiality of all employee-related information.
• Prepare and maintain HR documents, employment records and monthly HR reports.
• Support general HR and administrative duties as assigned by Management.

1. Payroll & Claims

• Process monthly payroll and prepare payroll reports for Finance.
• Consolidate payroll-related information such as overtime, allowances and leave records.
• Assist with medical claims, insurance matters and other staff claims where applicable.

1. Recruitment & Onboarding

• Support the full recruitment process, including job postings, candidate screening, interview coordination and onboarding.
• Prepare employment documentation and assist with orientation for new staff.
• Support offboarding matters and ensure proper documentation is completed.

1. HR Policies, SOPs & Compliance

• Assist in developing, implementing and maintaining HR policies, SOPs and employee guidelines.
• Ensure HR practices are aligned with company requirements and local employment regulations.
• Support the HR Manager in reviewing and improving HR processes.

1. Compensation, Benefits & Performance Support

• Assist in compensation, benefits and reward-related matters.
• Support performance appraisal, incentive and staff retention initiatives where required.
• Assist in coordinating staff training, SDF applications and staff development records.

1. Employee Relations & Grievance Handling

• Act as the HR contact point for employee and foreign worker feedback, concerns and grievances.
• Assist the HR Manager in handling employee relations matters, including workplace concerns, welfare issues, accommodation-related feedback and interpersonal conflicts.
• Maintain proper records of grievances, follow-up actions and resolutions in a confidential manner.
• Coordinate with Management, Production Head and Maintenance where required to understand issues and follow up on corrective actions.
• Escalate serious or sensitive matters to the HR Manager / Management promptly.

1. Foreign Worker Welfare & Accommodation Coordination

• Assist the HR Manager in coordinating foreign worker welfare and accommodation-related matters.
• Maintain proper records of worker accommodation, dormitory allocation, worker movement and related HR documentation.
• Act as the HR contact point for workers on accommodation, welfare and living-condition matters.
• Coordinate with Maintenance, Production and Management to ensure workers’ accommodation remains safe, clean and properly maintained.
• Assist in arranging dormitory inspections, follow-up actions, repairs and improvement works where required.
• Support the company in maintaining proper compliance records relating to worker accommodation, approved occupancy, dormitory licence and relevant authority submissions.
• Assist with planning and coordination for future dormitory expansion to support operational manpower needs.

1. General Administration

• Assist with office administration matters such as mail, vendor coordination, events and other ad-hoc duties.
• Support management and department heads on HR-related administrative matters.

Requirements:

• Diploma or Degree in Human Resource Management, Business Administration or related field.

• Minimum 3 years of relevant HR experience

• Good understanding of Singapore employment practices and HR administration.

• Experience in payroll, recruitment, work pass matters and employee records.

• Able to multitask and work closely with Management, Production and Maintenance teams.