HR Executive (Payroll & Operations)

Job Description HR Executive (Payroll & Operations)

Department: Human Resources
Designation: HR Executive – Payroll & Operations
Location: Hyderabad
Reporting To: Unit HR / HR Manager

Job Summary

We are looking for an HR professional to manage payroll activities, employee lifecycle processes, attendance, HR operations, and statutory compliance for the Hyderabad unit.

Key Responsibilities

1. Payroll Management

• Collect, verify, and consolidate monthly attendance and payroll inputs.
• Process salary inputs including LOP, incentives, overtime, arrears, deductions, advances, and other payroll adjustments.
• Coordinate with Corporate HR/Finance for monthly payroll processing and closure.
• Validate payroll reports and resolve salary-related employee queries.
• Ensure timely submission of payroll inputs within defined timelines.

2. Attendance & Leave Management

• Monitor employee attendance, leave, late coming, absenteeism, and regularization.
• Ensure accurate attendance records in the HRMS/Keka system.
• Follow up with employees and reporting managers for pending attendance and leave approvals.
• Prepare attendance reports and payroll-related MIS.

3. Employee Lifecycle Operations

• Handle employee onboarding, documentation, HRMS updates, and joining formalities.
• Coordinate employee transfers, department changes, promotions, re-joining, and exits.
• Manage full & final settlement inputs, relieving letters, experience letters, and other employee documents.
• Maintain accurate and updated employee master data.

4. HR Operations

• Maintain employee files, records, and HR documentation.
• Handle employee queries related to salary, attendance, leave, PF, ESI, insurance, and other HR processes.
• Support HR audits and ensure proper documentation.
• Coordinate with internal departments for employee-related requirements.

5. Statutory Compliance

• Support PF, ESI, Professional Tax, Labour Welfare Fund, Gratuity, and other applicable statutory requirements.
• Coordinate with payroll/finance teams for timely statutory submissions.
• Maintain required records and documentation for compliance and audits.

6. HR MIS & Reporting

• Prepare monthly HR MIS related to headcount, payroll, attendance, attrition, hiring, exits, and employee movements.
• Maintain accurate HR trackers and dashboards.
• Provide payroll and HR data to management and Corporate HR as required.

Required Skills

• Good knowledge of Payroll and HR Operations.
• Working knowledge of PF, ESI, PT, LWF and statutory compliance.
• Strong Excel skills including VLOOKUP/XLOOKUP, Pivot Tables, IF formulas, and data validation.
• Experience with HRMS/payroll systems such as Keka or similar platforms.
• Good communication and interpersonal skills.
• Strong attention to detail and ability to maintain confidentiality.
• Ability to work within strict payroll and compliance timelines.

Qualification & Experience

• Qualification: MBA/PGDM – HR or equivalent.
• Experience: 0–2 years in HR Payroll & Operations.
• Experience in healthcare, hospital, homecare, or service industry will be an advantage.

Key Competencies

• Payroll accuracy
• HR Operations
• Statutory Compliance
• Attendance & Leave Management
• Employee Relations
• HRMS Management
• MIS & Reporting
• Excel & Data Management
• Confidentiality and attention to detail