HR Executive (Talent Acquisition & System)

Job Summary

The HR Executive (Talent Acquisition & Systems) is responsible for supporting the full employee lifecycle, with a primary focus on recruitment, onboarding, HR systems administration, employee engagement, and HR operational excellence. This role plays a key part in attracting and retaining talent while ensuring HR processes, systems, and employee records are maintained accurately and efficiently.

Key Responsibilities

1. Talent Acquisition & Recruitment

• Support hiring managers in screening and evaluating potential candidates.

• Coordinate candidate shortlisting with respective Heads of Department (HODs).

• Arrange and confirm interview schedules with candidates and interviewers.

• Request and collect all required recruitment documents, including:

  • Last three (3) months' payslips
  • Completed Employment Application Form
  • Educational certificates and supporting documents
  • Any other documents required by the Company

• Maintain recruitment records and candidate databases.

• Monitor and administer the Employee Referral Program.

• Prepare monthly Recruitment Billing Report

2. Onboarding & Employee Administration

• Conduct onboarding and induction activities for new hires.

• Facilitate HR Orientation and ensure a smooth onboarding experience.

• Introduce new employees to relevant communication channels and company groups.

• Coordinate the preparation of staff uniforms, workstations, computers, email accounts, and other onboarding requirements.

• Create and maintain personnel files (P-Files) and employee records.

• Create and manage employee accounts in:

  • Aglow Sync / Kumo
  • Company Webmail
  • JustLogin
  • Other HR and operational systems as required

• Ensure employee information is accurately maintained and updated.

3. Performance Management & Career Development

• Administer and maintain the APVM (Appraisal, Performance & Value Management) process.
• Support the planning and implementation of employee performance reviews.
• Assist management in developing and proposing career progression pathways for employees.
• Monitor staff development plans and performance-related documentation.

4. Employee Engagement & Retention

• Support and coordinate employee engagement initiatives, including:

  • Annual Dinners
  • Team Building Activities
  • Staff Celebrations and Appreciation Events
  • Training Sessions and Workshops
  • Company-wide Engagement Programs

• Assist in fostering a positive and engaging workplace culture.

5. Offboarding & Employee Relations

• Conduct exit interviews and compile feedback reports.
• Coordinate employee offboarding processes and clearance procedures.
• Organize farewell activities and employee recognition initiatives when required.
• Support employee relations matters and HR administrative requirements.

6. HR Systems & Process Improvement

• Maintain HR databases, records, and reporting systems.
• Assist in the implementation, enhancement, and optimization of HR systems and processes.
• Support operational efficiency initiatives and continuous improvement projects.
• Provide assistance in coordinating IT, system, and connectivity-related matters when required.

7. Administrative & Ad-Hoc Support

• Assist in office, clinic, and company operational activities as assigned.
• Support cross-functional projects and departmental initiatives.
• Perform any other duties assigned by Management from time to time.

Job Requirements:

Educations

• Diploma or Bachelor's Degree in Human Resource Management, Business Administration, Psychology, or a related field. Fresh Graduates are welcome to apply!
• Minimum 1–2 years of experience in Human Resources, Talent Acquisition, Recruitment, or HR Operations.
• Experience in healthcare, aesthetic, retail, or multi-outlet environments will be an added advantage.

Technical Skills

• Knowledge of recruitment processes and interview coordination.
• Familiarity with HRIS, payroll, attendance, and employee management systems.
• Proficient in Microsoft Office applications, particularly Excel, Word, and PowerPoint.
• Experience with Google Workspace and cloud-based HR platforms is preferred.

Soft Skills

• Strong communication and interpersonal skills.
• Excellent organizational and time management abilities.
• High attention to detail and accuracy.
• Ability to handle confidential information with professionalism and discretion.
• Strong problem-solving and coordination skills.
• Ability to work independently and manage multiple priorities in a fast-paced environment.

Personal Attributes

• Proactive, resourceful, and service-oriented.
• Strong sense of responsibility and ownership.
• Positive attitude with a willingness to learn and adapt.
• Able to collaborate effectively with employees at all levels of the organization.

Benefit

• Parking expenses are claimable
• Birthday Leave & Birthday Vouchers
• Exclusive staff purchase discount
• Very convenient location, Nearby LRT Station & KTM Station, Office is above shopping mall.
• Provide opportunities of career advancement
• Vibrant and energetic office culture
• Performance is always rewarded accordingly.