HR Executive (Training & Development)

We are looking for a proactive and organised HR Executive to support the day-to-day HR operations of the company. The role will primarily support mandatory training coordination, employee development, HR administration, compliance documentation and various HR ad-hoc duties.

The successful candidate should be detail-oriented, able to manage multiple tasks, and comfortable working with employees and different departments.

Key Responsibilities

1. Training & Development

• Coordinate and administer mandatory training programmes for employees, including internal and external training.
• Maintain accurate training records, attendance, certificates and training expiry/renewal dates.
• Monitor employees' training requirements and follow up with departments to ensure training is completed on time.
• Coordinate course registration, training schedules, venues and training providers.
• Assist in preparing training plans and training calendars.
• Maintain records for audit and compliance purposes.
• Follow up on employees who require refresher or renewal training.
• Support onboarding and orientation programmes for new employees.

2. Recruitment Support

• Assist with job postings, candidate sourcing and interview arrangements.
• Coordinate interviews and maintain the recruitment tracker.
• Prepare recruitment and onboarding documentation for selected candidates.
• Assist with pre-employment documentation and follow-up with candidates.
• Support the HR team in manpower planning and recruitment activities when required.

3. HR Compliance & Documentation

• Assist in maintaining records required for statutory, customer and internal audits.
• Support the HR team in ensuring mandatory employee documentation and training records are complete and up to date.
• Assist with preparation of documents for MOM, RBA, ISO and other compliance requirements where applicable.
• Monitor expiry dates for relevant employee documents, certifications and training.
• Ensure HR processes and documentation are carried out according to company policies and procedures.

4. Employee Engagement & HR Activities

• Assist in organising company events, employee activities and staff welfare programmes.
• Assist with employee communications, HR announcements and internal notices.
• Support employee engagement initiatives and feedback activities.
• Assist with staff welfare matters and other employee-related arrangements.

5. HR Ad-Hoc Duties

• Provide general administrative and operational support to the HR team.
• Assist in HR projects and process improvement initiatives.
• Prepare HR reports, presentations, trackers and other documents when required.
• Take on other HR-related duties and assignments as directed by the supervisor or management.

Requirements

• Diploma or Degree in Human Resource Management, Business Administration or a related discipline.
• Preferably 1–3 years of relevant HR experience; candidates with less experience but strong organisational and administrative skills may also be considered.
• Good knowledge of HR administration and employment practices in Singapore.
• Good communication and interpersonal skills.
• Strong organisational and time-management skills.
• Detail-oriented with good follow-up skills.
• Proficient in Microsoft Office, particularly Excel and Word.
• Able to work independently as well as collaboratively with different departments.
• Comfortable handling confidential employee information.
• Willing to take on a wide range of HR operational and ad-hoc duties.

Preferred Skills

• Experience in coordinating training programmes and maintaining training records.

• Familiarity with MOM requirements and Singapore employment practices.

• Experience in a manufacturing environment will be an advantage.

• Experience supporting ISO, RBA or other audit/compliance requirements will be an advantage.

• Good ability to manage multiple deadlines and follow up with employees and department representatives.