HR Executive (Visa / Work Permit Expatriate)

Job Responsibilities:

1. Expatriate Visa & Work Permit Management

Manage the end-to-end application, renewal, extension, and cancellation of expatriate work permits, employment passes, visas, and related immigration documentation.

Coordinate with relevant government authorities, immigration agencies, and external service providers to ensure timely processing and compliance.

Monitor visa and work permit validity to ensure all expatriates maintain valid immigration status throughout their employment.

2. Expatriate Onboarding & Relocation

Coordinate expatriate pre-arrival arrangements, including visa applications, work permits, accommodation, transportation, and other relocation requirements.

Support expatriates throughout the onboarding process and provide guidance on immigration and employment-related procedures.

Facilitate exit and repatriation arrangements for expatriates upon completion or termination of employment.

3. Compliance & Documentation

Ensure all expatriate employment and immigration documentation is complete, accurate, and properly maintained.

Maintain an updated database and tracking system for expatriate visa, work permit, passport, and other relevant documents.

Ensure immigration processes comply with applicable Malaysian laws, regulations, and company policies.

4. Stakeholder & Vendor Coordination

Work closely with HR, Talent Acquisition, Payroll, Legal, Finance, and relevant business departments on expatriate-related matters.

Liaise with immigration consultants, agencies, government authorities, and other external parties to resolve visa and work permit issues.

Provide regular updates to management on expatriate visa status, pending applications, renewals, and potential compliance risks.

5. HR & Administrative Support

Prepare reports and documentation related to expatriate manpower and immigration status.

Support audits and government inspections by ensuring expatriate records and documentation are readily available.

Handle other HR and administrative matters related to expatriate management as assigned.

Job Requirements:

-Bachelor’s Degree in Human Resources, Business Administration, Management, or a related field.

-2–4 years of experience in expatriate management, immigration, work permit, or HR operations.

-Strong knowledge of Malaysian immigration procedures and expatriate employment requirements.

-Experience dealing with government authorities and external immigration agencies will be an advantage.

-Strong organizational and documentation skills with good attention to detail.

-Able to manage multiple applications, deadlines, and stakeholders simultaneously.

-Good communication and interpersonal skills.

-Proficient in Microsoft Office, particularly Excel and Word.

-Ability to communicate in Mandarin will be an added advantage.

-Candidates with experience in a manufacturing or multinational company are highly encouraged to apply.