HR Generalist

Key Responsibilities

1. Recruitment & Workforce Planning

• Manage end-to-end recruitment for production operators, technicians, engineers, warehouse staff, and office personnel.
• Coordinate with department heads to determine manpower requirements for production, distribution, logistics, and other operations.
• Source candidates through job portals, recruitment agencies, referrals, local networks, and other recruitment channels.
• Conduct initial screening and interviews and coordinate with hiring managers regarding candidate selection.
• Ensure timely hiring, onboarding, and deployment of employees to meet manpower and production requirements.
• Monitor recruitment status and manpower requirements.

2. Employee Relations & Engagement

• Serve as the primary HR contact for employee concerns across factory and office operations.
• Handle employee grievances, disciplinary actions, and workplace conflicts in accordance with company policies and applicable labor laws.
• Assist in conducting administrative investigations and preparing necessary documentation.
• Promote a positive, respectful, and productive work environment.
• Organize employee engagement activities, HR orientations, toolbox meetings, and other employee programs.

3. Timekeeping, Payroll & Benefits Administration

• Oversee employee attendance, timekeeping, shift schedules, and overtime records.

• Coordinate payroll processing and ensure accurate payroll inputs for:

  • Overtime pay
  • Night shift differential
  • Holiday pay
  • Leave and absence adjustments
  • Other applicable payroll adjustments

• Coordinate administration of government-mandated benefits, including SSS, PhilHealth, and Pag-IBIG.

• Monitor leave balances, absences, and attendance concerns.

• Coordinate with payroll teams to resolve timekeeping and payroll discrepancies.

4. Compliance & Labor Relations

• Ensure HR practices comply with Philippine Labor Laws, DOLE regulations, and applicable occupational safety and health standards.
• Maintain complete and accurate employee documentation, including employment contracts, 201 files, disciplinary records, and other HR documents.
• Assist during DOLE audits, inspections, and other regulatory requirements.
• Implement and communicate company HR policies and procedures.
• Assist management in addressing labor-related concerns and employee cases.

5. Training & Development

• Identify training needs for technical and operational positions, including electronics assembly, quality control, equipment handling, and production operations.
• Coordinate onboarding and orientation programs for new employees, particularly production workers.
• Support skills training, certification programs, safety training, and employee development initiatives.
• Maintain training records and monitor completion of required programs.
• Assist in employee performance evaluations and development activities.

6. Performance Management

• Support the implementation and monitoring of KPI systems for:

  • Production staff efficiency
  • Warehouse productivity
  • Technical team performance
  • Attendance and workforce reliability

• Assist managers and supervisors in conducting employee performance reviews.

• Monitor probationary employee evaluations and regularization.

• Assist in implementing Performance Improvement Plans when required.

• Maintain proper performance-related documentation.

7. Health, Safety & Workplace Standards

• Coordinate with Safety Officers regarding occupational safety and health compliance.
• Assist in organizing safety training, emergency drills, and workplace safety programs.
• Support the documentation and investigation of workplace incidents and accidents.
• Promote a strong safety culture within factory, warehouse, and office environments.
• Ensure employees comply with PPE and workplace safety requirements.

8. HR Administration & Documentation

• Maintain and update employee 201 files and other personnel records.

• Ensure employee documents are complete, accurate, and properly filed.

• Prepare HR reports such as:

  • Headcount
  • Attrition
  • Hiring status
  • Attendance
  • Manpower requirements
  • Employee movement

• Prepare HR memos, notices, announcements, and other employee communications.

• Support employment contract preparation, renewal, and other manpower documentation.

• Maintain confidentiality and proper handling of employee information.

9. Support to Operations & Logistics

• Work closely with production, warehouse, supply chain, and logistics teams to ensure manpower availability.
• Monitor staffing levels during peak production periods, projects, and delivery cycles.
• Assist with workforce adjustments, employee reassignment, and shifting schedules based on operational requirements.
• Provide HR support to supervisors and managers in resolving manpower and workforce concerns.
• Recommend staffing adjustments when necessary to support operational targets.

10. Vendor & Agency Coordination

• Coordinate with manpower agencies, recruitment partners, training providers, and other HR-related vendors, when applicable.
• Monitor agency manpower deployment, attendance, documentation, and compliance.
• Coordinate recruitment requirements and deployment schedules with external agencies.
• Ensure third-party personnel comply with company policies, safety standards, and workplace requirements.
• Maintain proper records of agency and vendor transactions.

Qualifications

• Bachelor’s degree in Human Resources, Psychology, Business Administration, or a related field.
• Working knowledge of Philippine Labor Laws and HR best practices.
• Proficient in Microsoft Office, particularly Excel and Word.
• Experience using an HRIS is an advantage.
• Strong communication, interpersonal, organizational, and problem-solving skills.
• Ability to handle confidential employee information professionally.
• Ability to work effectively with employees, supervisors, department heads, and management.