HR, IR & COMPLIANCE EXECUTIVE

Job Description: HR, IR & Compliance Executive

Role Overview:

The HR, IR & Compliance Executive is responsible for managing day-to-day human resources functions, ensuring legal and statutory compliance, supporting recruitment, handling payroll and attendance, coordinating audits, and supporting employee relations and office administration.

Key Responsibilities:

1. Workforce Planning & Recruitment:

• Maintain a database of approved and vacant positions.
• Plan and manage recruitment for roles such as Machine Operators, CSRs, Data Entry Operators, and Office Assistants.
• Prepare and issue offer letters.
• Collect required documents and maintain up-to-date employee records and files.

2. Onboarding & Induction:

• Plan and execute structured induction for new employees.
• Ensure signed induction plans are filed for all employees.

3. Attendance & Leave Management:

• Maintain daily attendance and leave records using Excel or HRMIS.
• Share monthly attendance and leave summaries with the finance team for payroll input.

4. Payroll Support:

• Share employee-wise payroll inputs (attendance, leave, deductions) for monthly salary processing.
• Ensure the timely distribution of salary slips.

5. Employee Data Management:

• Maintain and regularly update employee data in HRMIS.
• Update and track the organisational chart and staff movement.
• Coordinate with operations to ensure employee data accuracy.

6. Performance Management:

• Track probation reviews and ensure outcomes are formally communicated.
• Coordinate annual and mid-year appraisal processes.
• Ensure timely renewal of employment contracts.

7. Employee Separation:

• Collect resignation letters and conduct structured exit interviews.
• Share exit data with management monthly.
• Follow up for clearance and ensure final settlement is completed on time.

8. Compliance & Audit Coordination:

• Ensure statutory compliance with labour laws and internal policies.
• Coordinate and support social and technical compliance audits, including:
• SEDEX
• HIGG FSLM & FEM
• GRS (Global Recycled Standard)
• GOTS (Global Organic Textile Standard)
• FSC (Forest Stewardship Council)
• Liaise with external auditors and support documentation, factory walkthroughs, and corrective actions.

9. Office Administration:

• Oversee general factory & office maintenance and cleanliness.
• Handle utility bill payments, vehicle & equipment maintenance and other administrative needs.

10. Employee Relations & General HR:

• Serve as the point of contact for HR-related communication.
• Conduct regular HR/admin & compliance related meetings.
• Support employee grievance handling and escalate issues when needed.
• Act as a support resource for employee welfare and counselling.

Qualification & Skills:

• Bachelor’s degree in HR, Business Administration, or related field.
• 2–3 years of experience in HR, Admin, or Compliance (preferably in a manufacturing environment, especially in garment trims manufacturing/printing industry ).
• Good understanding of HR processes, local laws and labour laws.
• Proficient in MS Office (Excel, Word, Outlook) and HRMIS.
• Fluency in the local language; good communication skills in English.

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Job Type: Full-time

Pay: ₹25,000.00 - ₹30,000.00 per month

Benefits:

• Leave encashment

Ability to commute/relocate:

• Sonipat, Haryana: Reliably commute or willing to relocate with an employer-provided relocation package (Preferred)

Experience:

• HR: 3 years (Preferred)
• total work: 5 years (Preferred)

Language:

• HINDI (Required)
• English (Required)
• TAMIL (Preferred)

Work Location: In person