HR Lead

Position: HR Lead

I. Job Summary

The HR Lead is responsible for overseeing Talent Acquisition, Learning and Development, and Employee Engagement initiatives to support the organization's workforce needs and business objectives. The role ensures effective recruitment, continuous employee development, and meaningful engagement programs that contribute to employee satisfaction, productivity, and retention.

II. Scope of Responsibility

The HR Lead is accountable for the planning, implementation, and monitoring of Talent Acquisition, Learning and Development, and Employee Engagement initiatives. The role works closely with the HR management, and department heads to align HR programs with organizational priorities, manage resources effectively, and continuously improve HR practices.

III. Key Responsibilities

A. Talent Acquisition

• Lead and manage the end-to-end recruitment process, including manpower requisition, job posting, candidate sourcing, resume screening, initial interviews, assessments, endorsement, and offer coordination.
• Develop effective sourcing strategies to attract qualified candidates through job portals, professional networks, referrals, social media, and other recruitment channels.
• Coordinate with hiring managers and department heads to identify staffing requirements, define job qualifications, and establish recruitment priorities.
• Oversee candidate evaluation, interview scheduling, applicant tracking, and recruitment documentation to ensure an efficient and organized hiring process.
• Monitor recruitment metrics, including time-to-fill, time-to-hire, sourcing effectiveness, and offer acceptance rates.
• Maintain a qualified talent pool for current and anticipated manpower requirements.

B. Learning and Development

• Training Needs Assessment: Identify organizational training and development needs through coordination with department heads, employee feedback, and performance trends.
• Training Calendar & Learning Plans: Develop training calendars and learning plans aligned with business objectives.
• Manage training schedules, materials, facilitators, attendance, documentation, and budget utilization.
• External Training Coordination: Source, coordinate, and manage external training providers and learning partners when necessary.
• Training Facilitation: Organize and facilitate internal and external learning sessions, workshops, and seminars.
• Training Evaluation & Monitoring: Monitor training attendance, participation, completion, and effectiveness.
• Training Reports & Analytics: Prepare post-training reports, evaluations, and analytics.
• Training Documentation: Maintain training records, certifications, and documentation.

C. Employee Engagement & Culture

• Engagement Calendar Management: Develop and manage the annual employee engagement and cultural activities calendar.
• Employee Engagement Programs: Plan and execute employee engagement programs, including onsite and offsite events, celebrations, team-building activities, and company initiatives.
• Engagement Communications & Materials: Create engagement communications, promotional materials, posters, presentations, and event-related content.
• Employee Feedback & Surveys: Conduct employee surveys, engagement feedback activities, and pulse checks.
• Engagement Analysis & Reporting: Prepare survey analysis, engagement insights, and infographic reports for management review.
• Event Management & Logistics: Manage event logistics, coordination, supplier communications, and budget monitoring.
• Administrative & Operational Support: Handle administrative and operational requirements related to engagement activities and events.

D. HR Reporting and Process Improvement

• Prepare and maintain reports, documentation, and performance metrics covering recruitment, training, and engagement activities.
• Ensure compliance with company policies, established HR procedures, applicable labor regulations, and data privacy requirements.
• Coordinate with other HR functions and business units to ensure effective implementation of HR programs.
• Identify opportunities to improve HR processes, systems, and overall service delivery.

E. Internal Communications & People Operations Support

·         People Operations Announcements: Prepare and distribute People Operations announcements and notifications, including:

1.      Holiday advisories

2.      Birthday greetings

3.      Employment anniversary recognitions

4.      Employee-related communications and announcements

·         Internal Communication Campaigns: Support internal communication campaigns and employee awareness initiatives.

·         Employee Communications: Ensure timely and professional communication across all employee touchpoints.

·         Other Related Duties: Perform other related duties and responsibilities that may be assigned by the immediate head or management from time to time in support of business operations and organizational objectives.

F. New Employee Experience

·         New Employee Orientation: Facilitate New Employee Orientation programs for all newly hired employees.

·         Policy Compliance: Ensure completion and acknowledgment of company policies and the Employee Handbook.

·         Onboarding Support: Support onboarding activities to ensure a positive and engaging employee experience from Day 1.

IV. Qualifications

• Bachelor's degree in Psychology, Human Resource Management, Business Administration, or a related field.
• At least 2–4 years of relevant HR experience, particularly in Talent Acquisition, Learning and Development, and Employee Engagement.
• Experience in leading HR initiatives, coordinating cross-functional projects, or supervising team members is preferred.
• Strong knowledge of recruitment strategies, training program development, employee engagement, and HR reporting.
• Proficiency in HR systems, recruitment platforms, and Microsoft Office applications.

V. Core Competencies

• Leadership and Team Management
• Strategic Thinking and Decision-Making
• Communication and Stakeholder Management
• Planning and Organizational Skills
• Employee Relations and Engagement
• Problem-Solving and Process Improvement
• Adaptability and Professional Integrity