HR Manager & Admin

Job Description: HR Manager & Administration

Company: KYZO

Location: Bangalore

Department: Human Resources & Administration

Experience: 2+ years

Employment Type: Full-time

Reporting To: Founder

About KYZO

KYZO is a Building Materials platform for architects, interior designers, and contractors by combining technology, quality-assured products, and reliable delivery. We are a fast-growing startup focused on simplifying procurement and creating an exceptional experience for construction professionals.

We are looking for a hands-on HR Manager & Administrator who can build strong people processes, hire great talent, foster a high-performance culture, and ensure compliance and smooth day-to-day office administration.

Role Overview

This is an execution-oriented role requiring someone who can independently manage recruitment, employee lifecycle management, HR policies, payroll coordination, statutory compliance, employee engagement, and office administration.

The ideal candidate is proactive, organised, people-oriented, and comfortable working in a fast-paced startup environment.

Key Responsibilities

1. Recruitment & Talent Acquisition

• Own end-to-end recruitment across sales, operations, technology, finance, and corporate functions.
• Work closely with hiring managers and founders to understand manpower requirements and hiring priorities.
• Manage job postings, sourcing, screening, interview coordination, offer negotiations, and onboarding.
• Ensure positions are closed within agreed timelines without compromising on candidate quality.

2. Employee Lifecycle & HR Operations

• Manage employee onboarding, documentation, induction, probation reviews, confirmation, transfers, and exits.
• Maintain accurate employee records, attendance, leave balances, and HR databases.
• Coordinate monthly payroll processing, salary revisions, reimbursements, and full-and-final settlements.
• Establish and maintain HR policies, SOPs, employee handbooks, and standard documentation.
• Ensure timely resolution of employee queries and HR-related issues.
• Maintain confidentiality and accuracy in all employee-related matters.

3. Performance Management & Employee Engagement

• Implement and manage performance appraisal, goal-setting, probation review, and feedback processes.
• Support managers in building accountability, clear expectations, and a performance-oriented culture.
• Organise employee engagement activities, team events, celebrations, and recognition initiatives.
• Conduct employee feedback sessions and exit interviews to identify areas for improvement.
• Help build a workplace culture that values ownership, collaboration, professionalism, and continuous improvement.

4. Statutory Compliance & HR Governance

• Ensure applicable labour law and employment compliance, including PF, ESI, professional tax, gratuity, bonus, and other statutory requirements, as applicable.
• Coordinate statutory filings, registers, audits, and inspections with payroll vendors, consultants, and relevant authorities.
• Manage employment contracts, appointment letters, confidentiality agreements, and other employee documentation.
• Support POSH compliance, including the Internal Committee and applicable training and reporting requirements.
• Maintain compliance calendars and ensure that statutory obligations are completed within deadlines.

5. Office Administration & Facilities Management

• Manage day-to-day office administration, facilities, housekeeping, security, and maintenance.
• Ensure the office is clean, organised, functional, and adequately equipped.
• Handle procurement, quotations, negotiations, and expense control for administrative requirements.
• Coordinate office infrastructure, access cards, seating arrangements, repairs, and other facility-related needs.
• Manage travel, accommodation, meetings, and other administrative arrangements when required.
• Maintain administrative budgets, invoices, vendor records, and expense reports.

Desired Candidate Profile

• Bachelor's degree in Human Resources, Business Administration, or a related field; an MBA/PGDM in HR is an advantage.
• 2–5 years of experience in HR generalist, HR operations, and administration roles.
• Prior experience in a startup or other fast-growing operating environment is preferred.
• Strong hands-on experience in recruitment, payroll coordination, employee lifecycle management, and statutory compliance.
• Good working knowledge of applicable Indian labour laws and HR documentation.
• Experience managing office administration, vendors, facilities, and administrative budgets.
• Proficiency in Excel/Google Sheets and HRMS, attendance, and payroll tools.
• Excellent communication, interpersonal, negotiation, and problem-solving skills.

Key Competencies

• Ownership: Takes complete responsibility for outcomes and follows through without constant supervision.
• Execution: Gets things done on time, with attention to detail.
• People orientation: Builds trust while maintaining fairness and professional boundaries.
• Organisation: Manages multiple priorities systematically.
• Integrity: Handles confidential information responsibly.
• Startup mindset: Comfortable with ambiguity, changing priorities, and building processes from scratch.
• Cost consciousness: Manages administrative expenses efficiently without compromising essential standards.

Why Join KYZO?

• Opportunity to build HR and administration processes in a growing startup.
• Direct interaction with founders and leadership.
• Ownership of a broad, high-impact function.
• Opportunity to shape the company's culture, hiring standards, and employee experience.
• A fast-paced environment that values initiative, accountability, and execution.

If you enjoy building systems, hiring great people, solving operational problems, and creating a productive workplace, we would love to hear from you.