HR Manager

About the Role

Spring GDS Asia Pacific (G3 Worldwide Hong Kong Ltd) is part of a global logistics network supporting cross-border e-commerce and shipping solutions.

We are seeking a proactive, people-oriented and hands-on HR Manager to join our Ops & Corporate Services team in Hong Kong.

Job responsibilities:

HR Administration

• Handle the administration regarding the end-to-end employee life cycle and make sure the documentation and administration is correct.

• Planning the internal induction program and planning the training by development team.

• Prepare and issue offer letter and employment contract.

• Send out staff announcement email regarding employee’s movement

• Ensure timely and correct delivery of HR administration, including monthly payroll calculation, MPF contribution, enrolment of staff insurance plan, leave record management, annual tax return

• Prepare company letters as requested, such as completion of probation, incentive payment letter, promotion letter, etc

• Responsible for employment visa application

• Responsible for checking and verifying monthly consultancy cost invoices.

• Manage the administration of EC insurance, life insurance and medical insurance plan, and assist in the renewal process.

• Hand out the local HR policies, company business guidelines to new joiners and explain the details to staff in case they are in doubt.

• After annual review by MT perform the follow up administration of benefits/insurance, performance appraisal and salary adjustment

• Proactively identify “people issues” in the overall working environment.

• Prepare regular HR reports like sick leave and annual leave reports and distribute them to all stakeholders.

• Participate in HR internal and external audits to ensure compliance with the company policies.

• Source for applicable trainings for our staff on request.

• Act as an internal “trust” person within the company.

• Make sure the administration for the HR survey is correct.

• Act as the back-up of the Senior HR manager regarding recruitment activities, like posting job ads, aligning with recruitment agencies for candidates and planning the recruitment interviews.

• Act as the back-up of Administration Officer for the following job duties:

  ·         Manage the travel arrangement for employees, such as cross-border car booking, hotel room booking and high-speed rail ticket ordering

  ·         Provide full spectrum of administration functions including maintenance of office equipment for the 2 sites, replenishment of office and operation supplies, procurement, office renovation and maintenance.

  ·         Vendor and supplier management, which includes sourcing, pricing negotiation, and contract arrangement. At least for every contract, we should have 2 quotations. >50k euro 3 quotations

  ·         Review vendors and service providers contracts and agreements. Appoint new vendors and/or service providers when required.

  ·         Handle and communicate with outside insurance providers regarding business insurance, such as fire and office damage insurance.

  ·         Coordinate fire drill, occupational safety aspects in office premises

  ·         Maintain up-to-date company policies and procedures, as well as the workplace guide. Review, update and recommend changes where necessary.

  ·         Assist in organizing company activities and events.

  ·         Support other ad-hoc project initiatives and duties as assigned by the management.

  ·        Coordinate and communicate with management office of the building regarding issues.

Requirements

• Bachelor degree
• At least 7 years of HR Administration experience, preferably from a multinational company.
• Strong knowledge and experience in using HR systems.
• Good understanding of the business principles and procedures.
• Positive and can-do attitude; self-motivated, able to work independently.
• A strong team-player who can demonstrate commitment and proactively engage with members of the whole team.
• Good command in spoken and written English and Cantonese.
• Proficient in MS Word, Excel, PowerPoint, English & Chinese Word processing.
• Immediate availability is mandatory

Reporting line

• Reports to: Senior HR Manager