HR Officer

About the role

Maintain and update employees' master data, staff movement, employee records and confidential HR documentation in the HRIS/Payroll system, ensuring all information is accurate and up to date. Manage employee attendance, shift rosters, leave records and leave balances in the HRIS, ensuring accurate and timely updates. Manage and administer monthly payroll processing for workers, including salary, overtime, deductions and applicable allowances, ensuring payroll data is accurately captured, processed on time and verified by the Superior.

Key responsibilities

• Maintain and update employees’ master data, staff movement, employee records and confidential HR documentation in the HRIS/Payroll system, ensuring all information is accurate and up to date.
• Manage employee attendance, shift rosters, leave records and leave balances in the HRIS, ensuring accurate and timely updates.
• Manage and administer monthly payroll processing for workers, including salary, overtime, deductions and applicable allowances, ensuring payroll data is accurately captured, processed on time and verified by the Superior.
• Manage the overtime process, including preparation and timely submission/approval of overtime forecasts, updating and verifying e-Overtime and online OT submissions prior to monthly payroll processing.
• Generate monthly payroll reports and analysis for the Superior’s review, including reports relating to payroll, overtime, allowances and other relevant payroll information.
• Handle payroll matters relating to Union employees and Collective Agreements, including the interpretation and application of relevant provisions relating to salary, allowances, overtime and employee benefits.
• Liaise with SOCSO/PERKESO on employee SOCSO claims and provide the necessary documentation, information and support.
• Ensure compliance with HR policies, Employment Laws, statutory requirements, Collective Agreements and company policies, particularly in relation to working hours, overtime, rest days, public holidays and employee benefits.
• Support HR and payroll audits by ensuring relevant records, payroll documentation and supporting documents are complete, accurate, properly maintained and readily available for audit purposes.
• Support the implementation and improvement of HR policies, procedures and systems to enhance the efficiency and effectiveness of HR operations, as directed by the Superior or Head of HR.
• Perform other HR-related duties and responsibilities as assigned by the Superior or Head of HR from time to time.

Job Requirements:

• Diploma in Human Resource Management, Business Administration or related field.
• 2–3 years of relevant experience in HR and payroll administration.
• Good knowledge of payroll processing, overtime, allowances, deductions and statutory requirements.
• Proficient in HRIS/Payroll systems and Microsoft Office, particularly Excel.
• Good understanding of Employment Act, Labour Regulations and statutory requirements.
• Strong attention to detail, numerical and communication skills.
• Detail-oriented, organized and able to manage multiple HR/payroll activities effectively.