HR Officer

Company: Vista Global Corporate Group
Location: Dubai, UAE
Employment Type: Full-Time
Salary: AED 4,000 – AED 5,000 per month
Department: Human Resources

Position Overview

We are looking for a proactive, organized, and people-oriented HR Officer to manage and support the company's complete HR function. The ideal candidate will have hands-on experience across recruitment, employee onboarding, payroll coordination, attendance, leave management, employee engagement, HR documentation, performance management, and UAE HR administration.

The HR Officer will work closely with management and employees to ensure smooth HR operations, compliance with company policies, and a positive employee experience.

Key Responsibilities

1. Recruitment & Talent Acquisition

• Manage the complete recruitment cycle from job posting to candidate joining.
• Prepare and post job advertisements on relevant recruitment platforms.
• Source candidates through job portals, LinkedIn, referrals, and other channels.
• Screen CVs and conduct initial HR interviews.
• Coordinate interviews with department heads and management.
• Maintain candidate databases and recruitment trackers.
• Prepare and coordinate employment offers and required joining documentation.
• Follow up with selected candidates until their joining date.
• Support manpower planning and recruitment requirements across departments.

2. Employee Onboarding & Offboarding

• Manage complete employee onboarding processes.
• Collect and verify employee documents, including passport, visa, Emirates ID, educational certificates, photographs, and other required documents.
• Conduct HR induction and explain company policies, procedures, attendance, leave, and workplace rules.
• Coordinate with relevant departments for email IDs, system access, assets, and other joining requirements.
• Ensure employees complete required HR forms and acknowledgements.
• Manage employee exit formalities, clearance, asset handover, resignation documentation, and final settlement coordination.
• Prepare experience and relieving/service certificates as required.

3. Payroll & Salary Administration

• Coordinate monthly payroll preparation and ensure accurate employee salary information.
• Maintain and verify attendance, late marks, leave, overtime, deductions, incentives, commissions, and other payroll inputs.
• Coordinate with Finance for timely salary processing and WPS-related requirements.
• Maintain accurate employee salary and payroll records.
• Support preparation of monthly payroll reports.
• Handle employee salary-related queries and coordinate with Finance for resolution.
• Ensure payroll inputs are submitted within defined deadlines.

4. Attendance & Leave Management

• Monitor daily employee attendance and punctuality.
• Maintain attendance records through the company's attendance systems.
• Track late arrivals, absences, overtime, and leave balances.
• Process and maintain annual leave, sick leave, emergency leave, unpaid leave, and other leave records.
• Ensure employees follow the company's leave application procedures.
• Prepare regular attendance and leave reports for management.

5. Employee Engagement & Employee Relations

• Develop and support employee engagement initiatives and activities.
• Maintain positive employee relations and address workplace concerns professionally.
• Conduct employee feedback sessions and assist in resolving employee grievances.
• Support employee recognition, birthdays, celebrations, team activities, and other engagement initiatives.
• Promote a professional, respectful, and positive workplace culture.
• Assist management in implementing employee retention and motivation initiatives.

6. HR Policies & Procedures

• Implement and communicate company HR policies and procedures.
• Ensure employees understand workplace rules, code of conduct, attendance, leave, confidentiality, and disciplinary procedures.
• Maintain and update HR policies and employee handbooks when required.
• Monitor compliance with internal HR procedures.
• Support management in handling disciplinary matters and employee performance concerns.

7. UAE HR Administration & Compliance

• Maintain accurate employee records in accordance with UAE employment requirements.
• Assist with employment contracts, visa-related coordination, Emirates ID, medical insurance, and other employee documentation.
• Coordinate with PRO/administration teams for visa and government-related employee requirements.
• Support compliance with applicable UAE labour regulations and company policies.
• Assist with ILOE registration/reminders and other mandatory employee requirements where applicable.
• Maintain proper and confidential employee documentation.

8. Performance Management

• Coordinate employee probation reviews and confirmations.
• Maintain performance appraisal schedules and records.
• Support managers in conducting employee performance reviews.
• Track employee KPIs, performance improvement plans, and appraisal outcomes.
• Follow up on probationary and annual performance evaluations.

9. HR Documentation & Records

• Maintain updated and confidential employee personnel files.
• Maintain employee master data and HR trackers.
• Prepare HR reports related to headcount, recruitment, attendance, leave, turnover, and employee movements.
• Ensure all HR documents are properly filed and accessible when required.
• Maintain confidentiality of employee and company information.

10. HR Systems & Reporting

• Maintain accurate information in HR and attendance systems.
• Ensure employee data is updated regularly.
• Prepare weekly and monthly HR reports for management.
• Track recruitment status, employee joining, resignations, attendance, leave, and other HR metrics.
• Support HR process automation and impr

Pay: AED3,000.00 - AED5,000.00 per month

Work Location: In person