HR Officer

HR Officer – Total Rewards & HR Operations

Job Summary

Under the general supervision of the Admin Manager, the HR Officer – Total Rewards & HR Operations is responsible for the accurate, timely, and confidential administration of employee compensation, benefits, HR operations, employee records, personnel transactions, and employee off-boarding.

The role ensures the effective implementation of compensation and benefits programs, accurate maintenance of employee records, timely processing of personnel movements and separations, and responsive delivery of HR services in accordance with Company policies, applicable labor laws, and data privacy requirements.

Key Responsibilities

Compensation & Benefits Administration

• Maintain employee compensation records, salary histories, and compensation databases.
• Prepare compensation-related reports and analyses for Management.
• Assist in salary benchmarking and compensation studies.
• Process approved salary adjustments, allowances, and other compensation-related personnel actions.
• Administer employee benefits such as HMO, insurance, leave benefits, and other Company-sponsored benefits.
• Coordinate employee enrollment, updates, dependents, availments, and termination of benefits.
• Coordinate with government agencies regarding statutory benefits and employee records.
• Assist in benefits benchmarking and program evaluation.

HR Operations & Employee Records

• Maintain accurate and updated employee master data and HRIS records.
• Process personnel actions including hiring, regularization, transfers, promotions, salary adjustments, and separations.
• Maintain employee 201 files and other personnel records.
• Ensure the completeness, accuracy, confidentiality, and proper safekeeping of employee records.
• Prepare employment certificates and other HR-related documents.
• Ensure HR records are maintained in compliance with Company policies and applicable data privacy requirements.

Employee Off-Boarding & Separation

• Administer the employee resignation and separation process from receipt of resignation through completion of clearance and required documentation.
• Coordinate with departments and managers regarding last working day, turnover, and clearance requirements.
• Monitor employee clearance, including the return of Company property, equipment, documents, and other accountabilities.
• Coordinate with concerned departments regarding outstanding employee accountabilities.
• Process separation documentation and update employee status in the HRIS and personnel records.
• Coordinate the termination of applicable benefits, HMO coverage, system access, and other employee privileges upon separation.
• Coordinate the issuance of employment and separation-related documents.
• Monitor outstanding clearance requirements and escalate unresolved concerns to the appropriate authority.
• Coordinate with Accounting and other departments regarding information needed for final pay processing.
• Prepare separation and turnover reports for Management.

HRIS & Employee Services

• Maintain and update employee information in the HRIS and ensure data accuracy and integrity.
• Generate HR reports and employee information as required.
• Coordinate HRIS improvements and enhancements.
• Ensure timely updating of employee movements, including hiring, transfers, promotions, and separations.
• Administer and monitor employee leave applications.
• Process travel orders and coordinate flight and hotel bookings with accredited travel agencies.
• Assist employees with HR, benefits, and documentation-related concerns.
• Support HR administrative processes and special projects.

Confidentiality & Compliance

• Maintain strict confidentiality of compensation, benefits, employee records, and other sensitive HR information.
• Ensure appropriate access controls over HR data and records.
• Ensure proper segregation of duties in compensation, personnel actions, benefits, and separation transactions.
• Ensure compliance with Company policies, applicable labor laws, and data privacy requirements.

Qualifications

• Bachelor's degree in Psychology.
• At least 1 year of relevant experience in HR, preferably in Compensation & Benefits, HR Operations, HRIS, Employee Relations, or related HR functions.
• Proficient in Microsoft Office applications, particularly Word and Excel.
• Above-average verbal and written communication skills.
• Strong attention to detail and organizational skills.
• Able to handle confidential and sensitive employee information with professionalism and discretion.
• Honest, trustworthy, and reliable.
• Able to work independently while coordinating effectively with different departments.
• Knowledge of Philippine labor laws and statutory benefits is an advantage.

Pay: Php25,000.00 - Php35,000.00 per month

Benefits:

• Free parking
• On-site parking
• Paid training
• Promotion to permanent employee

Work Location: In person