HR Officer

About Us

MFS Technology (M) Sdn Bhd is a dynamic and forward-thinking technology company committed to delivering innovative solutions and exceptional service to our clients. We foster a collaborative working environment where employees are encouraged to develop their skills, contribute ideas and grow professionally.

About the Role

We are seeking a dedicated and organised HR Officer to join our Human Resources team at our Batu Berendam office in Melaka.

The successful candidate will primarily be responsible for recruitment and talent acquisition, foreign worker employment and application matters, and employee disciplinary and employee relations matters. This role requires strong coordination skills, attention to detail, confidentiality and the ability to work closely with employees, hiring managers, government agencies and external parties.

Key Responsibilities

1. Recruitment & Talent Acquisition

• Manage the end-to-end recruitment process, including job posting, candidate sourcing, screening, interview coordination and selection.
• Coordinate interviews with hiring managers and relevant departments.
• Prepare and maintain recruitment documentation, interview records and candidate information.
• Coordinate offer letters, pre-employment documentation and onboarding arrangements for new employees.
• Monitor recruitment progress and follow up on outstanding vacancies.
• Liaise with recruitment agencies, job portals, educational institutions and other recruitment channels.
• Support recruitment activities such as career fairs, walk-in interviews and recruitment campaigns.
• Maintain accurate recruitment records and provide recruitment status updates to management.
• Support manpower planning and recruitment initiatives based on business requirements.

2. Foreign Worker Applications & Employment Matters

• Handle and coordinate foreign worker applications and related employment processes.
• Prepare, submit and monitor applications with relevant government agencies and authorities.
• Coordinate documentation for foreign worker applications, including work permits, employment passes and other relevant approvals, where applicable.
• Liaise with relevant government agencies and external service providers regarding foreign worker matters.
• Monitor application status, expiry dates, renewals and other statutory requirements.
• Ensure foreign worker documentation and records are complete, accurate and properly maintained.
• Support the onboarding, transfer, renewal, continuation and other employment-related processes for foreign workers.
• Ensure compliance with applicable Malaysian immigration and employment requirements.
• Prepare reports and updates on foreign worker headcount, application status and outstanding matters.

3. Employee Discipline & Employee Relations

• Handle employee disciplinary matters in accordance with company policies and applicable employment legislation.
• Assist in investigating employee misconduct, attendance issues and other disciplinary concerns.
• Prepare and issue relevant HR documentation, including counselling records, show-cause letters, warning letters and other disciplinary correspondence.
• Coordinate the disciplinary process, including investigation, employee explanation, Domestic Inquiry and related documentation, where applicable.
• Maintain proper and confidential records of disciplinary cases.
• Liaise with HODs and relevant management personnel on employee misconduct and disciplinary matters.
• Provide guidance to employees and supervisors on company policies, procedures and disciplinary processes.
• Support employee relations matters and assist in resolving workplace issues professionally and fairly.
• Ensure disciplinary actions are properly documented and handled consistently in accordance with company procedures and applicable Malaysian employment requirements.

4. HR Administration & Compliance

• Maintain accurate and confidential employee and recruitment records.
• Ensure HR documentation is properly filed and updated.
• Assist with HR reports, manpower data and other information required by management.
• Support HR audits, inspections and government-related requirements when necessary.
• Ensure compliance with company HR policies, procedures and applicable Malaysian employment legislation.
• Perform other HR-related duties and projects as assigned by the management.

What We're Looking For

• Degree in Human Resources, Business Administration or a related field.
• Minimum 3 years of relevant HR experience, preferably with hands-on experience in recruitment, foreign worker management and disciplinary/employee relations matters.
• Practical knowledge of Malaysian employment legislation and HR practices.
• Experience dealing with government agencies and foreign worker application processes will be an advantage.
• Good understanding of recruitment processes and talent acquisition practices.
• Experience handling employee disciplinary cases and HR documentation.
• Strong communication and interpersonal skills in both English and Bahasa Malaysia.
• Good organisational and time-management skills with the ability to manage multiple cases and priorities.
• Proficient in Microsoft Office and HR management systems.
• Strong attention to detail and accuracy in documentation.
• Able to handle confidential and sensitive employee information with professionalism and discretion.
• Independent, proactive and able to work effectively with employees, HODs, management and external parties.
• Strong follow-up skills and the ability to meet deadlines.

What We Offer

MFS Technology (M) Sdn Bhd is committed to supporting the professional development and career growth of our employees. We offer a competitive salary package commensurate with experience and qualifications, together with a collaborative working environment and opportunities to gain hands-on experience across recruitment, foreign worker management and employee relations.

Apply Now

If you are an organised and proactive HR professional with strong experience in recruitment, foreign worker applications and employee disciplinary matters, we would like to hear from you. Join MFS Technology (M) Sdn Bhd and be part of a professional HR team supporting the growth and development of our organisation.