HR Officer / Executive Assistant

HR OFFICER & EXECUTIVE ASSISTANT

Trend Building Material Specialist is looking for an HR Officer & Executive Assistant who will take ownership of HR operations while providing reliable administrative and executive support to the President/CEO.

HR ROLE

• Manage end-to-end recruitment, including sourcing, screening, interviews, hiring, pre-employment requirements, and onboarding.
• Manage and maintain employee records, 201 files, contracts, HR documents, and personnel information accurately and confidentially.
• Monitor attendance, tardiness, absences, leaves, and other employee-related concerns and ensure proper documentation and implementation of policies.
• Handle employee relations and workplace concerns, including employee inquiries, grievances, disciplinary matters, notices, and coordination with department managers.
• Coordinate and administer performance appraisal, performance dialogue, coaching, and Performance Improvement Plans (PIP).
• Assist in the administration of compensation, benefits, payroll-related HR data, and government-mandated requirements.
• Implement, communicate, and monitor company policies, procedures, and HR programs.
• Prepare and maintain HR reports, trackers, employee monitoring tools, and management reports.
• Plan and coordinate employee engagement, company activities, team-building, and culture-building initiatives.
• Identify HR concerns and recommend practical solutions and process improvements to strengthen HR operations.
• Serve as a reliable HR point person for employees and managers, ensuring concerns are addressed properly, fairly, and on time.

EXECUTIVE ASSISTANT ROLE

• Provide administrative and coordination support to the President/CEO, ensuring important priorities and commitments are properly monitored.
• Manage schedules, meetings, appointments, reminders, and follow-ups.
• Prepare reports, presentations, letters, documents, and other executive requirements.
• Coordinate with department heads, employees, clients, suppliers, and other external parties on behalf of the Executive when needed.
• Monitor and follow up on assigned tasks, commitments, deadlines, and action items to ensure timely completion.
• Organize and maintain important executive documents, information, and records.
• Assist in meeting preparation, documentation, coordination, and follow-through.
• Handle confidential and sensitive information with professionalism, discretion, and sound judgment.
• Act as a coordination bridge between the Executive and different departments, ensuring important information and instructions are properly communicated.
• Take ownership of follow-ups and pending matters and ensure that important commitments are not missed.

QUALIFICATIONS

• Bachelor’s Degree in Human Resources, Psychology, Business Administration, Management, or a related field
• At least 2–3 years of relevant HR experience, preferably with exposure to general HR operations and employee relations
• Experience in Executive Assistant or management support is an advantage
• Strong knowledge of recruitment, employee relations, HR documentation, attendance, performance management, and HR administration
• Strong communication, coordination, organizational, and interpersonal skills
• Highly organized and detail-oriented, with the ability to manage multiple priorities
• Proactive, reliable, and able to work independently
• Can handle confidential and sensitive information professionally
• Proficient in Microsoft Office / Google Workspace
• Willing to work in Libis, Quezon City

Location: Libis, Quezon City

Send your updated CV to: [email protected]

Subject: HR Officer & Executive Assistant – [Your Name]

Join Trend Building Material Specialist and grow with us!

Pay: From Php25,000.00 per month

Benefits:

• Company events
• Employee discount
• On-site parking

Work Location: In person