HR Onboarding & Administrative Coordinator

Full job description

Job description:

Kings Bay Y/JCC Brooklyn is more than just a community space—it’s a dynamic hub of connection, empowerment, and inspiration. As a Jewish Community Center, we are an equal opportunity employer.

Job Responsibilities:

• Guide all new hires, including part-time and seasonal employees, through the onboarding process by collecting required documents, reviewing for completeness, and ensuring all onboarding requirements are completed on time
• Manage onboarding for a high volume of seasonal staff in preparation for Summer Camp
• Ensure accurate filing of onboarding documents and timely entry of new hire data into the HRIS system, ADP Workforce Now, with training provided
• Process program clearances, with training provided
• Maintain confidentiality and ensure HR files and HRIS records remain accurate, organized, and audit-ready
• Support hiring as needed, primarily through job postings and related coordination
• Respond to employee questions regarding HR processes, including onboarding, employment documents, direct deposit setup, and basic policy questions, in accordance with agency handbook policies
• Maintain familiarity with the employee handbook and provide basic guidance to employees as needed
• Track required employee documentation, including work authorization, medicals, and clearances, and follow up on missing or expiring items to maintain compliance
• Manage invoicing for the department, ensuring bills are accurate and submitted in a timely manner
• Collaborate with the HR Manager on HR initiatives, projects, and department processes
• Performs other duties as assigned by HR Manager or as required

Qualifications

• Associate’s or Bachelor’s degree in Business Administration, Human Resources, or a related field preferred
• 2+ years of administrative experience, preferably in a high-volume environment such as onboarding, employee records, HR administration, or compliance support
• Demonstrated ability to work cooperatively and effectively with colleagues
• Demonstrated ability to maintain employee data with a high degree of accuracy and confidentiality
• Experience with Microsoft Office Suite (Word, Excel, PowerPoint)
• Comfort learning software systems, including ADP, with training provided

Skills

• High attention to detail and accuracy
• Excellent organizational and time management skills
• Ability to work independently and collaboratively
• Strong written and verbal communication
• Ability to manage multiple priorities and meet deadlines
• Discretion in handling sensitive employee information
• Willingness to learn and take initiative

Job Benefits

• Health, dental, and vision coverage
• Pension benefit plan after one year, with agency contribution
• Life insurance
• Eligibility to participate in the organization’s 403(b) Retirement Savings Plan
• Generous Paid time off (PTO)
• Paid federal and additional holidays
• Employee program discounts
• Employee Referral Program

Schedule

• Full-time (In Person), Monday through Friday, 9 AM - 5 PM

Location:

• 3495 Nostrand Avenue, Brooklyn, NY, 11229

Overview

The Administrative Coordinator supports the daily operations of the HR department, with a focus on onboarding, employee documentation, HRIS data entry, and employee file maintenance. The ideal candidate is highly organized, detail-oriented, and able to manage a high volume of tasks accurately and efficiently. This role supports onboarding for all new hires, including seasonal staff, ensures required documents, clearances, and system entries are completed on time, maintains organized and compliant employee files and HRIS records, tracks required documentation, responds to routine HR process questions, and supports general HR administrative operations. This is a hands-on role with training provided and strong opportunities for growth within the HR field.

Benefits:

• 401(k) matching
• 403(b)
• Dental insurance
• Employee assistance program
• Employee discount
• Flexible spending account
• Health insurance
• Health savings account
• Life insurance
• Paid time off
• Parental leave
• Professional development assistance
• Referral program
• Retirement plan
• Tuition reimbursement
• Vision insurance

Application Question(s):

• Please briefly describe your administrative experience, including any work with filing, document organization, recordkeeping, data entry, or tracking paperwork.
• Please describe any experience you have managing documents, maintaining records, or following up on missing forms or information in a fast-paced office or administrative setting.
• Current Zip Code?
• Do you have experience working in a high volume environment involving onboarding, employee paperwork, document management, filing, and follow up? If yes, please briefly describe your relevant work experience.

Education:

• Associate (Required)

Experience:

• Data entry: 1 year (Required)
• ADP Workforce Now: 1 year (Preferred)
• Filing and recordkeeping: 1 year (Preferred)
• onboarding: 1 year (Required)
• Administrative: 2 years (Required)

Pay: $26.80 - $32.27 per hour

Expected hours: 30.5 per week

Benefits:

• 401(k)
• 403(b)
• Dental insurance
• Health insurance
• Life insurance
• Paid time off
• Professional development assistance

Work Location: In person