HR Onboarding Associate (Entry Level)

HR Onboarding Specialist

About Visaya KPO

Visaya Knowledge Process Outsourcing Corporation is a proudly Filipino organization recognized globally for service excellence, innovation, and a culture of malasakit. We are committed to building long-term partnerships through quality, reliability, and a people-first approach.

Role Overview

We are looking for an organized, detail-oriented, and proactive HR Onboarding Specialist to support the smooth transition of newly hired employees into the organization.

This role is responsible for coordinating pre-employment requirements, managing onboarding documentation, assisting with new hire orientations, and ensuring that employees are properly guided throughout the onboarding process.

Key Responsibilities

• Coordinate and support the end-to-end onboarding process for newly hired employees.
• Monitor and follow up on pre-employment requirements, including medical examinations, background checks, and necessary documents.
• Prepare, review, and maintain onboarding forms, employment records, and employee documentation.
• Assist in facilitating new hire orientations and communicating company policies and procedures.
• Coordinate with Recruitment, HR, Training, Operations, IT, and other departments to ensure a smooth onboarding experience.
• Maintain accurate and updated employee information in HR systems and onboarding trackers.
• Respond to new hire inquiries and provide timely updates on onboarding requirements, schedules, and next steps.
• Ensure proper handling and confidentiality of employee information and documents.
• Support other HR administrative tasks and onboarding-related activities as needed.

Key Qualifications

• Bachelor's degree in Human Resources, Psychology, Business Administration, or a related field.
• Fresh graduates are welcome to apply.
• Previous internship or work experience in HR, recruitment, or administrative support is an advantage but not required.
• Good verbal and written communication skills.
• Strong organizational skills and attention to detail.
• Proficient in Microsoft Office applications, particularly Excel, Word, and Outlook.
• Able to manage multiple tasks, follow deadlines, and maintain accurate records.
• Approachable, dependable, and comfortable coordinating with different teams and employees.
• Willing to learn HR processes and work in a fast-paced environment.
• Willing to work onsite in Ortigas

Perks and Benefits:

• 15% Night Differential
• HMO coverage after 30 days of employment (with option to add up to 2 dependents)
• Retirement Benefits
• 24 Leave Credits per year (convertible to cash)
• Wholistic Employee Wellness Program

Why Join Visaya KPO?

• Be part of a multi-awarded, 100% Filipino-owned company recognized for its leadership and innovation in the outsourcing industry1.
• Work in a culture that values professional growth, employee well-being, and long-term partnerships.
• Enjoy industry-leading benefits and a supportive, inclusive environment.

Visaya KPO is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.